Legal Assistant

The Position The Legal Department, within the Global Operations Division, is looking for a Legal Assistant to join our team. This is an excellent opportunity for an individual looking to contribute in a non-profit corporate legal setting. The Legal Department at Vital Strategies is recognized as having one of the highest levels of “customer satisfaction” amongst all departments in the organization and prides itself on three pillars of efficiency, simplicity, and scalability. This position reports to the Vice President, Legal and is responsible for providing administrative and operational support to the Legal Department and the broader Global Operations Division. The Legal Assistant will be based in our office in New York City and will work closely with other departments as necessary. Key Responsibilities:

Manage a growing contract library, ensuring that all contracts signed by the organization are properly categorized and stored
Assist with the organization’s transition to a new contract lifecycle management tool
Act as official liaison for the Legal Department; training all new staff and serving as first point of contact for any internal or external requests
Generate detailed and accurate reports for departmental and organization-wide use • Help with basic contract template management
As in-house Notary Public assist with domestic and international certification and registration needs. If necessary, Vital Strategies will support acquisition of Notary certification and materials
Assist with use of electronic signature software
Coordinate with staff to ensure that the legal needs of all departments are addressed
Aid in identifying gaps or liabilities of which the Legal Department should be cognizant
Assist the Vice President, Legal with developing a strategic vision for the Legal Department
Provide limited clerical support as needed (scheduling and starting meetings, taking notes, etc.)
Other duties as assigned

Qualifications and Skill Set:

Bachelor’s Degree strongly preferred, minimum of Associate’s Degree or two-years college or equivalent
Highly attentive to detail
Ability to prioritize tasks and work efficiently with sometimes minimal supervision
Strong interpersonal skills
Determination and drive to see tasks through to the end
Demonstrated sensitivity in handling confidential information
Proven ability to quickly learn new software and mastery of Microsoft Suite products (particularly Word and Excel)
High level of professionalism
New York Notary Public Certification (Preferred).