- Assist in providing the procedural and technical (finance) support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules & regulations.
- Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed .This role will also act as Petty cash cashier
- Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
- Creates receipts and deposits of all incoming payments including receivables from staff members .
- Upload all the Invoices in Web based system (ITS -Invoice Tracking System) and processing the step by step process for payment transfers. Vendor review and clearing exercise.
- Notifies payees on status of payments.
- Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
- Coordination with bank on any payment ,fund or other related official day to day matters
- Processing the foreign currency payments for staff/counter parts official travel and compiling bank documentation in that regard
- Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
- Monthly recording and clearing of VAT/GST receivables and maintain related documentation
- Perform duties related to the financial accounting of fixed assets, spend on fuel and spare parts (FMS) for vehicles and generators, to ensure that the databases are accurately updated.
- Recording of monthly payroll of SC/SSA staff and ensuring timely payment
- Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
- Maintains and keep up-to-date finance and accounts files
- Other related duties assigned by head of the unit.
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
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