Partnership Officer (Save the Children)

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Partnership Officer
• Location: Lao Cai

ROLE PURPOSE:

Partnership Officer is responsible for partner assessments, due diligence in partner selection processes & financial management & stewardship on a partner level. The position also oversees the financial reporting and compliance aspects of partnership engagements in Sponsorship Program in Lao Cai province.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Essential duties and responsibilities include the following but not limited. Other duties that are in line with relevant skills, experience and role may be assigned by Line Manager, Sponsorship Manager and SMT’s members.

Sub-grant management

• Review partners’ advance requests, financial reports and procurement packages
• Ensure that partners are well aware of and comply with SCI policy and procedure, alert budget holders on compliance issues
• Ensure donor/ SCI regulations and financial, fraud awareness policies and procedures are clearly communicated to partner staff, they are well understood and all activities meet donor/ SCI requirements
• Monitor partners’ settlements and advances, report to Line Manager of any issues
• Participate in investigation team and be the focal point to alert partners of fraud signals as appropriate
• Participate in program meetings and partners’ meeting

External and internal audit

• Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;
• Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
• Facilitate the external audit conducted at the Lao Cai office and partners’ office if any;
• Support Finance Manager in drafting responses to auditors’ findings in the field;
• Implement and follow up the implementation of auditors’ recommendations.

Capacity Building

• Provide induction training on partners’ financial guidelines to new SC staff;
• Provide fresh and refresh finance and fraud awareness trainings to partners to enable them to well follow SCI and donor financial requirements;

Other Compliance Tasks

• Take part in the process of partner selection and lead on conducting partners’ assessment afterward if required; specifically in charge of financial part of partners’ assessment.
• Strict control done over the assests and equipments delivered to partner by conducting regular asset check trips to fields
• Contribute/provide inputs to the process of policy/guideline updates;

QUALIFICATIONS

Essential

• University degree in finance, accounting, business administration, or a related field;
• Experience in accounting, finance management with NGOs/INGOs/Development sector.
• Good organization, communication and facilitation skills;
• Experience with government counterparts and community-based programs;
• Computer literate with strong computer skills in MS Office and other communications applications;
• Good written and oral communication in both Vietnamese and English;
• Willing to travel to the field.

Desirable

• Field-based working experience with ethnic minorities

All application packages must be submitted via https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=1900030W&tz=G...

In case you cannot access to the above link, please send your updated CV (in English), your Cover Letter and your SC’s Application Form to email: Vietnam.HR@savethechildren.org

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm on 25 September 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned. Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.

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