Project Officer Full-time

JOB RESPONSIBILITIES:

Each quarter, this project officer will be expected to spend 15-30 days drafting reports and fulfilling narrative reporting requirements according to the specific requirements for 2-5 of our grants.  In the remainder of the quarter, this person will be tasked with conducting research related activities, supporting projects and preparing communications materials for the organization.  Candidates are required to write and speak English fluently as all donor reporting will be conducted in English.

Reporting requirements:

·        Stay abreast of project activities and progress to targets for 2-5 grants by attending project-specific meetings, reading meeting minutes and staying in communication with the program teams.

·        Review monthly narrative reports submitted by project managers and ask questions regarding the status of projects.

·        Ensure that project administrative documents are accurately updated and maintained.

·        Maintain detailed notes and a photo archive of project activities.

·        Draft summaries of activities and quarterly implementation performance assessments for donor reports.

·        Receive feedback on drafts and update.

·        Meet all quarterly reporting deadlines.

·        Prepare ad hoc reports based on the requests of directors and/or donors.

Research-related tasks:

·        Conduct literature reviews.

·        Develop protocols, questionnaires, data collection tools, process indicators, standard operating procedures (SOPs), and other documents for upcoming research studies.

·        Code qualitative interview transcripts using Dedoose or Microsoft Word.

·        Index codes and produce concepts and themes from qualitative interviews.

·        Develop presentations about study implementation.

·        Analyze de-identified quantitative and qualitative program data.

·        Participate in summarizing research outputs and implementation experience for publication.

·        Assist with drafting publications related to various studies and projects.

Communications responsibilities:

·        Develop communications & advocacy materials that will be used in the various projects.

·        Draft patient stories and staff profiles for public distribution.

·        Generate content for FIT’s and IRD Global’s Facebook page.

·        Update the FIT website, as needed.

·        Draft content of annual reports and liaise with a graphic designer to finalize the report.

·        Conduct online fundraising activities.

Other responsibilities:

·        Proofread documents for English language and internal consistency.

·        Copy edit project documents.

·        Translate documents from Vietnamese to English.

·        Other activities requested by management.

QUALIFICATIONS:

·        Bachelor’s degree

·        Fluency in English is required and will be tested prior to an interview

·        Intermediate spoken Vietnamese language skills are required

·        Strong organizational and work prioritization skills, attention to detail

·        Strong verbal and written communications skills

·        Good attitude, self-motivated, and ability to work well individually as well as in teams

·        Proficiency in Microsoft Office software

·        Ability to use Adobe photoshop or other editing software is a plus

APPLICATIONS SHOULD INCLUDE:

·        A cover letter

·        A detailed Curriculum Vitae

·        At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

·        By e-mail to HR@tbhelp.org addressed to Rachel Forse

·        Subject: ‘Project Officer for research & communications- HCMC”