Program Assistant Intern

USAID Trade Facilitation Program

SCOPE OF WORK

Proposed Personnel: Program Assistant (Intern) Period of Performance: o/a 01 January 2021- 28 February 2021 Level of Effort: 2 months

Project Background:

The USAID Trade Facilitation Program (TFP) is five-year project that aims to support Vietnam to adopt and implement a risk management approach to customs, which will facilitate the implementation of the World Trade Organization’s Trade Facilitation Agreement (TFA), of which both Vietnam and the United States (U.S.) are members. The Program will work with The General Department of Vietnam Customs (GDVC) to ensure simplification, harmonization, professionalization, and adoption and implementation of risk management approaches at the national and provincial levels to expedite cross-border trade and to enable Vietnam to implement WTO TFA commitments. The Program will work with the GDVC, private sector and other Government of Vietnam (GVN) agencies to simplify policies and across GVN units, foster stronger linkages between national and provincial levels, and improve coordination and implementation at the provincial level.

Overview

As the Program continues to extend its TA activities in the 6 selected provinces, it has opened a permanent office in HCMC and has been recruiting local technical staff to implement its activities in all provinces. With the ever-increased TFP activities implementation in the South (namely HCMC, Dong Nai and other neighboring provinces), the Program at the moment needs an intern based at the office as the Program Assistant to provide support to local technical team based there and from Hanoi to fulfill their assignments. Upon the actual need in 2021, the Program will later consider recruiting a junior officer in HCMC.

Responsibilities and Tasks

Support and facilitate the technical activities implementation in HCMC, Dong Nai and other Southern Provinces as required by the Provincial team of the TFP
Support the smooth operation of HCMC Office
Conduct communication tasks as required by the Technical team to ensure good responsiveness of the Program to its counterparts in HCMC, Dong Nai and other Southern Provinces
Promptly update and provide information of the activity’s implementation to the responsible technical staff for proper action if necessary
Take minutes of meetings as requested
Draft reports following the Program templates
Carry out other back office tasks as assigned by the technical team
Conduct specific researches as requested by the technical team.

Deliverables

Weekly bullet or short report on Program’s activities in HCMC;
Minutes of meetings participated with the Program’s members;

Qualifications

University Graduated in foreign trade, economics, business administration or other related fields
Strong interest in trade policy and/ or trade facilitation issues
Computer literacy and ability to use efficiently the basic Microsoft Office© software (World, Excel, Power Point) and communications tools (internet, email)
Good knowledge of English and Vietnamese, written and spoken
High self-motivation, interpersonal communication skills and an ability to work independently
Open mind and keen to learn and work in a dynamic and intercultural environment
Strong interest in international development cooperation