Administration and Staffing Services

Job Purpose

To ensure Blue Dragon has exceptional staffing services to support great people.

Job Context

Blue Dragon Children’s Foundation serves children in crisis throughout Vietnam. We believe that every child deserves exceptional care and a chance to thrive. Blue Dragon kids are street kids, children with disabilities, and young people who have been trafficked. After rescuing children from danger and slavery, we reunite them with their family and provide all the services needed for recovery and growth while advocating for improvements to policy and law.

Blue Dragon is a child-safe organization, committed to the protection and exceptional care of children. We require all staff and volunteers to agree to and abide by our Child Protection Code of Conduct.

We offer equal employment opportunities to all qualified persons without discrimination or harassment. We will make any necessary job accommodation for persons with disabilities or special needs.

Key Objectives

Uphold Blue Dragon’s mission and values
Ensure excellent staff services are provided at Blue Dragon
Implement Blue Dragon’s Human Resources manual and associated policies and guidelines
Support leaders to develop a positive organisational culture across Blue Dragon

Main responsibilities

The primary responsibility of Administration and Staffing Services is to support the Operations department to provide excellent services across the organization Human Resources

Ensure the values and philosophies of Blue Dragon are applied in human resources, administrative and operations practices
Support staff recruitment and related administrative processes
Support Volunteers coordinator in providing excellent services to organizational
Support in preparing Personal Income Tax and Social Insurance processes
Actively seek opportunities to improve HR/volunteers systems and documentation
Assist in implementing environmental policy across the organisation
Oversee logistic requirements across the organisation including: travel arrangements, transport bookings, delivery services and administrative procedure
In collaboration with the Building and Maintenance Supervisor ensure all Blue Dragon buildings are maintained, safe and audited regularly
In collaboration with the Head of Operations, oversee the network of suppliers and ensure good practice of efficient spending in Blue Dragon’s purchases
Liaise with Communications team on logistics of collection of in-kind donations
Support translation where required
Provide support to Operations teams as needed

Staff development and care

Ensure Blue Dragon’s office supplies, both administrative and other, are always sufficient and meet the needs of staff to be able to do their job happily and well
Coordinate the Blue Dragon leadership library
Support staff to maximise access to their benefits, including social insurance
Support with the development and implementation of annual staff surveys, staff days, meetings, and occasional events

Support

This position is supported by the Head of Operations and People and Culture Coordinator.

The Administrative and staffing services works collaboratively with all staff across Blue Dragon.

Key selection criteria

Qualifications or equivalent experience in office administration, human resources or relevant field
Have knowledge in Personal Income Tax and Social Insurance
Excellent interpersonal and communication skills
Strong English language skills, both written and oral
A friendly and helpful manner
Able to work collaboratively as part of a team
Able to develop as a servant leader
Passionate about caring for staff and developing strong teams
Flexibility and willingness to learn and adapt to new situations
Passion for working in an environment with disadvantaged young people
Highly organized, with an eye for detail
Highly responsible, reliable and proactive

Desirable

Experience working in a multi-disciplinary team
Basic knowledge of design software: Photoshop

Please send your CV and letter of introduction (including the names and details of 2 professional referees we may contact) to jobs@bdcf.org with the title: [BDCF – 042021] Administration and Staffing Services – Fullname. Contact person: Ms Nguyen Thi Bich Nguyet.

Deadline: 01/05/2021 ( DD/MM/YYYY)

Location: Hanoi, Vietnam