KEY ACCOUNTABILITIES and RESPONSIBILITIES
Under the supervision of Chief of Project Office and Finance Officer in Viet Nam; the Admin Officer will mainly focus on activities related to IECD’s activities
His/her main missions will include:
2.1 Office Administration
- Meet and greet guests to the office and answer telephone calls.
- Assist project teams to prepare for workshops, training, meetings, and other project activities as needed
- Purchase and manage/monitor office supplies and office equipment
- Record and maintain equipment and asset of the office
- Supporting for office expenses: internet, telephone, water ... and other expenses
- Make weekly trips to the post office to collect and send mail and parcels
- Processing vouchers for payment including account allocation in the IECD’s budget line and regulations
- Ensuring the coordination of all administrative and logistics issues with the assigned counterparts
2.2 Human resource
- Prepare for service contracts to suppliers
- Prepare paperwork and apply for Foreign Experts’ visas
- Maintain and be responsible for the file records system of all required documentation such as correspondence, leases, documents visa and work permit exemption
- Support in preparing staff\'s insurance reports
- Follow up staff birthdays and send e-cards. Organize monthly a staff birthday party
2.3 Other tasks
- Translate documents from Vietnamese into English and vice versa (If needed)
- Report partner’s monthly expenses and scan supporting documents
- Other tasks as required to ensure a smooth and effective office operation.
Based on his/her experience and interests, he/she should also undertake additional project activities.
DESIRED SKILLS AND EXPERIENCES FOR ENTRY INTO THE ROLE
Skills and experiences expected:
- Autonomy and good organizational skills,
- Good personal communication skills to communicate and maintain contact with partners and team members
- Good computer and information technology skills
- Ability to work in a multicultural environment,
STANDARD MINIMUM QUALIFICATIONS
Education: University Degree/ College degree
Experience: At least 1 year of full-time working experience in NGO/ Company
BENEFITS
Competitive salary
Insurances in accordance with the Labor Code
Extra Health Insurance for staff
Working hours: From 9 AM to 6 PM, Monday – Friday.
18 days of Annual Leave
Training/ Teambuilding
Other benefits
LOCATION and CONDITIONS
Location: Ho Chi Minh City
Salary: According to profile and work experience
Starting Date: As soon as possible
Languages:
- Vietnamese (EXCELLENT in Speaking, Listening and Very good in Writing and Reading)
- English (GOOD in Speaking, Listening)
HOW to APPLY
Please send your resume & cover letter to lanhuong.le@iecd.org.vn
Application Deadline: 20 March 2021 or as soon as possible
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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