Partnership Finance Officer

The Opportunity - Partnership Finance Officer

Partnership Finance Officer is responsible for overseeing all finance activities of partners of Sponsorship in Lao Cai province as well as other sections/organizations to be used the budget of Sponsorship program to ensure compliance with SC policies.

This position bases on Ha Noi office but frequently travels to Lao Cai to cooperate with finance team in Lao Cai office for Partners finance monitoring visits (up to 30% of working time).

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

I. Key Responsibilities (JD: 20220630-jd-partnership-finance-officer)

Essential duties and responsibilities include the following but not limited. Other duties that are in line with relevant skills, experience and role may be assigned by Line Manager, Sponsorship Manager and SMT’s members.

Sub-grant management

Review partners’ advance requests, financial reports and procurement packages
Support Finance and Supply Chain Coordinator to ensure that partners are well aware of and comply with SCI policy and procedure, alert budget holders on compliance issues
Support Finance and Supply chain Coordinator to Ensure donor/ SCI regulations and financial, fraud awareness policies and procedures are clearly communicated to partner staff, they are well understood and all activities meet donor/ SCI requirements
Monitor partners’ settlements and advances, report to Line Manager of any issues
Participate in investigation team if any and be the focal point to alert partners of any compliance issue as appropriate
Participate in program meetings and partners’ meeting.

External and internal audit

Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;
Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
Facilitate the external audit conducted at the Lao Cai office and partners’ office if any;
Support Finance and Support Service Coordinator and Hanoi office in drafting responses to auditors’ findings in the field;
Ensure partner to Implement and follow up recommendations from external audit and internal audits (finance visit).

Capacity Building

Provide induction training on partners’ financial guidelines to new SC staff;
Provide fresh and refresh finance and fraud awareness trainings to partners to enable them to well follow SCI and donor financial requirements;

Sponsorship financial management activities- SC manage in Ha Noi

Support PM to prepare the finance plan/phasing for Sponsorship and closely monitor to ensure the KPI results.
Provide financial information as donor/GSO requirement.
Oversea the planning, settlements, disbursement for programs (Meal/Edu/DRR..,) which use Sponsorship budget. Check programme advance/Payment/ expenses to ensure that they are processed on time and in line with SCI and donor financial requirements;
Post transactions into the Agresso system with compliance with SC requirement.

Other Compliance Tasks

Take part in the process of partner selection and lead on conducting partners’ assessment afterward if required; specifically, in charge of financial part of partners’ assessment.
Strictly control over the assets and equipment delivered to partners by conducting regular asset check trips to fields
Contribute/provide inputs to the process of policy/guideline updates;

II. QUALIFICATIONS

Essential

University degree in finance, accounting, business administration, or a related field;
Have at least 5 years experience in accounting, finance management with NGOs/INGOs/Development sector/enterprise. Experience in internal control or auditing is an advantage.
Computer literate with strong computer skills in MS Office/excel;
Good written and oral communication in both Vietnamese and English;
Good organization, communication and facilitation skills;
Willing to travel to the field.

Desirable

Field-based working experience with ethnic minorities

III. The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

IV. Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - Sponsorship Partnership Finance Officer (220004WB) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to vietnam.applicationhelpdesk@savethechildren.org

Closing Date for Application: 12^th July, 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We believe that gender equality is a basic right for all people