- Reported to: Finance & Operations Manager
- Weekly Hrs: 40 hours
- Compensation and Benefits: Subject to negotiation
- Basic Job Description: The Operations Officer is responsible for the organization’s administrative tasks and human resources.
Tasks and responsibilities:
The operations officer will be required to perform tasks, but not limited to, as follows:
1. Administrative tasks (30%):
- Manage office supplies and equipment, food & beverages in the office;
- Manage legal papers storage system, including contracts, MOUs, and others;
- Manage IT work of the organization: Security, email system,..
- Be responsible for working with outsourced service units: parking, office cleaning, including signing contracts, performing renewal and payment procedures;
- Work with the governing body, tax, insurance or relevant government agencies on changing and updating legal information of the organization;
- Develop, announce and ensure the implementation of the organization\'s regulations and code of conduct.
2. Human resources (60%):
a. Recruitment (20%):
- Develop plan and annual budget for recruitment;
- Perform screenings on resumes and interview candidates;
- Conduct job offer process, negotiate salary and benefits;
- Submit proposal to the management to improve the work quality of employees;
- Be in charge of implementing and managing labor contracts and employee information records.
b. Salary and benefits (20%):
- Build salary scale, salary regulations and allowances according to ranks; welfare policy, insurance policy, and tax payment…
- Carry out registration of personal tax identification numbers, registration of dependents with tax authorities for all employees;
- Build an effective evaluation system for each job position and ranking;
- Plan, develop budget and organize internal events, and periodical health check,
- Maintain a healthy working environment and take care of employees\' health.
c. Training and development (20%):
- Survey training needs and make training plans and annual budget estimates;
- Prepare facilities and equipment for staff training programs and events;
- Monitor and evaluate the quality of training programs conducted;
- Improve and develop the training programs.
3. Others (10%):
- Develop and maintain organizational culture;
- Provide support to program managers on legal issues: advise on issues related to legal documents;
- Work with authorities and law firms to support legal issues related to employees, contracts, organizational issues...
- Recruit volunteers for events and programs when needed. Develop and maintain the volunteers network.
1. Qualifications: Bachelor\'s Degree in the relevant scope of work.
2. Work experience: At least 6 months of experience in a similar position.
3. Skills:
- Fluent in English
- Knowledgeable with local labor law, social insurance and processes
- Computer skills in Word, Excel, Power Point, Adobe.
- Communication skills in writing and speaking
- Problem-solving skills
- Team-work skills
- Independence
4. Attitude & Qualities:
- Integrity, honesty, good health, agility and high responsibility in work
- Good analytical and synthesis thinking skill
Benefits:
- All compensations and benefits regulated by Vietnam’s laws;
- Frequent opportunities for training, seminars, and workshops to increase your capacity;
- Opportunities to expand your social and professional networks and life experiences;
- Great opportunity to work with reputable partners;
- Improve skills and experiences in the non-profit sector
- Hands-on and immersive experiences to develop and implement work for good causes;
- Good springboard to apply for scholarships to study abroad;
- Retreats and fun celebrations with the team.
Interested candidates are invited to send their application (including a Letter of Motivation and a CV with desired salary) to the Human Resource Division via the email address hr@changevn.org.
Before 39 September, 2022
Email subject: [CHANGE] Operations Officer_Full name.
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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