Administrative Assistant (DAI)

Job Title: Administrative Assistant
Project: USAID VIETNAM URBAN ENERGY SECURITY
Reports to: Ho Chi Minh City Technical Lead
Location: Ho Chi Minh City
Period of performance: Oct 01, 2022 – Sep 30, 2023
Deadline for application: Sep 04, 2022

Project Background:

As Vietnam experiences steep increases in energy demand and rising air pollution challenges, there is growing recognition that cleaner, more reliable sources of energy are needed and greater capital investment is necessary. The Vietnam Urban Energy Security Project works closely with GVN at multiple levels to improve enabling frameworks, mobilize investment, and increase the adoption of innovative solutions for advanced, distributed energy.

The specific objectives of this activity are to assist Vietnamese cities to:

Improve enabling policies, regulations, and city-level plans/programs for the deployment of resilient, distributed energy services;
Mobilize public and private sector investment for the deployment of advanced, distributed energy systems;
Increase adoption of innovative technologies, practices, business and financing models for advanced, distributed urban energy solutions.

In Ho Chi Minh City, the project is specifically interested in promoting rooftop solar adoption, both through Commercial & Industrial users, as well as at the household level, and is looking at the feasibility of waste-to-energy activities, energy efficiency in public lighting, and electric vehicle charging infrastructure. In each of the areas, the project will identify areas of technical assistance, investment support, and innovation promotion to achieve overall project objectives.

Overview of the Position:

The Administrative Assistant will be responsible for ensuring the overall operations and administration of the USAID Vietnam Urban Energy in Ho Chi Minh City (the Project), including handling administrative tasks for the Project, providing secretarial support Project Management Unit (PMU), and connecting relevant Project’s stakeholders in related Project’s activity implementation.

Roles and Responsibilities:

Provide full secretarial and administrative support to the Clean Energy Task Force (CTF) and DOIT to ensure the smooth operation of the CTF in particular and the Project’s activity implementation in Ho Chi Minh City in general;
Provide administrative/secretarial support to the PMU in Project’s activity implementation as required;
Support to the information flow between USAID Vietnam Urban Energy Security and DOIT Ho Chi Minh City to ensure smooth communication between Ho Chi Minh City DOIT, the CTF, and the Project Implementing Partner;
Work closely with the Project Technical Specialist and Technical Lead in logistical support to the Project team members in daily work;
Coordinate with the Project Procurement and Logistics Specialist to receive, keep stock of stationary supplies and tracking of inventory of the Project in Ho Chi Minh City office;
Support the Project team in project activity’s meeting schedule, confirmation follow-up to make sure project activities run smoothly;
Provide logistical support through arranging project travel and accommodations for all project staff and visitors, if required
Translate project documents and handle the interpretation in project meetings as required;
Provide other administrative support to the Project and the CTF as requested.

Qualifications:

A university degree in a relevant field is required;
Minimum of five years’ demonstrated experience in office management;
Experience in working with government’s authorities;
Demonstrated excellent interpersonal, managerial, organizational and detail-orientation skills;
Strong computer skills (MS Office suite) required.
Ability to manage and prioritize multiple responsibilities
Excellent written and verbal communication skills required.
Fluent English required.

Supervisory Requirements:

The Administrative Assistant will be based in Ho Chi Minh City and will directly report to Ho Chi Minh City Technical Lead and will work closely with the Technical Specialist.

Application Instructions:

Applicants should send their CVs and cover letters detailing their relevant experience and information to VUESRecruitment@dai.com, with the subject in this format: Application for HCM Administrative Assistance_Name.

Deadline for Application: Sep 04, 2022

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.