Procurement Agent (US Embassy Hanoi)

Job Details

Announcement Number: HANOI-2023-53

Hiring Agency: Embassy Hanoi

Position Title: Procurement Agent (Contract) - All Interested Applicants / All Sources

Open Period: 08/09/2023 - 08/23/2023Format MM/DD/YYYY

Vacancy Time Zone: GMT+7

Series/Grade: LE - 0810 8

Salary: USD $16,364 /Per Year

Work Schedule: Full-time - 40 hours per week. Indefinite subject to successful completion of probationary period.

Promotion Potential: LE-8

Duty Location(s): 1 in Hanoi, VM

Duties and Responsibilities

Handle all commercial and service contracts and perform the full range of contracting functions.

Manage post’s most complex contracts which include but are not limited to special contracts for construction, architect-engineer designs, performance-based contracts, and Indefinite Quantity Indefinite Delivery (IDIQ) contracts.

Perform work as assigned by the Procurement Supervisor.

Identify, negotiate, and purchase from overseas and local vendors those supplies and services needed to support Embassy Hanoi.

Use the Integrated Logistics Management (ILMS) Ariba software system to place purchase requisitions, delivery orders, purchase card transactions, and Blanket Purchase Agreement (BPA) calls for local and overseas purchases as needed.

Qualifications and Evaluations

Requirements

EXPERIENCE: Must have at least three years of experiences in procurement with contract administration as a major duty.

JOB KNOWLEDGE:

Must have deep experience with contract management.

Must have knowledge of overseas and local business and industry practices, trends, and pricing.

Education Requirements:

The position requires a university degree in law, economics, business administration and/or, finance administration.

Evaluations:

LANGUAGE:

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)

Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Must be customer-service oriented and be able to deal tactfully and effectively with a variety of local and overseas vendors and U.S. citizen clients.

Must be able to work as a team and have exceptional interpersonal and negotiating skills.

Must have intermediate MS Office skills and advanced Internet searching capabilities.

Must possess strong mathematical skills and be able to work within a budget.

Must have contract writing skills (This will be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits

Agency Benefits: Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above.

1. Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum

2. Benefits

Tet Bonus - one-month basic salary

Merit Based Compensation - annual salary increase based on performance

Annual leave - 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law

Sick leave according to local labor law

Family leave - up to 5 days and other special leave as stipulated in the local labor law

Invest in yourself - 1 workday

American and Vietnamese holidays up to 21 days per year

Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance

Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM.

Mission cash award for outstanding performance

Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance. To apply for this position click the “Apply to this vacancy” button at the header of this page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position

Degree

Proof of Citizenship

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. are posted with the vacancy announcement on the U.S. Mission internet website: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/. You may also contact the Human Resources Office via HanoiHR@state.gov to obtain it.

Thank you for your application and your interest in working at the U.S. Mission in Hanoi, Vietnam.