Resource Coordination Assistant (Grants) (US Embassy)

Job Description

Announcement Number: HANOI-2023-57
Hiring Agency: Embassy Hanoi
Position Title: Resource Coordination Assistant (Grants) - All Interested Applicants / All Sources
Open Period: 10/13/2023 - 10/27/2023
Salary: USD $16,364 /Per Year
Work Schedule: Full-time - 40 hours per week. Indefinite subject to successful completion of probationary period
Duty Location(s): 1 in Hanoi, VM

Duties

Incumbent of this position will work under the direct supervision of the Resource Coordination Specialist or Public Affairs Officer (PAO) designee, receive work guidance from the Strategic Public Engagement Specialist and Resource Coordination Specialist, and have no supervisory responsibilities. The incumbent will develop and implement grants and cooperative agreements that support Public Diplomacy (PD) projects and programs countrywide, acting either as Grants Officer Representative (GOR) or grants administrator. The incumbent will determine the use of multiple and diverse funding streams for grants and cooperative agreements and ensure grant compliance with all relevant U.S. government (USG) regulations and Vietnamese laws. The incumbent will conduct countrywide outreach to promote USG funding opportunities, in consultation with the U.S. Consulate General Ho Chi Minh City Resource Coordination team. The incumbent will conduct monitoring, evaluation, and analysis of effectiveness and results of grants projects and programs.

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least two years of progressively responsible experience in budget, accounting, business administration, financial management, organizational management, public administration, project management, or grants management work is required.

JOB KNOWLEDGE: Must be/must have:

Knowledge of financial management and grant monitoring and evaluation.
Understanding of regional, ethnic, socio-economic, cultural, and linguistic factors and the influence of religious, cultural, and educational institutions in shaping perceptions of the United States.
Good knowledge of Vietnamese geography, infrastructure, government institutions, and common business and banking practices.
Knowledge of customer service in Vietnam.
Understanding of communications in Vietnam and the international information environment as it affects Vietnam and be familiar with digital practices and procedures.

Education Requirements:

A university degree in economics, business administration, marketing, financial management, accounting, public administration, or local equivalent is required.

Evaluations:

LANGUAGE:

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)
Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have:

Analytic skills: Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight, and accounting. Must be able accurately to assess resource challenges and identify solutions, including those that address sensitive resource challenges.
Communication / Interpersonal skills: Must have excellent customer relations, interpersonal, and cross-cultural communication skills. Must have excellent written and oral communication skills, including writing reports in both English and Vietnamese. Must be able to work effectively with Mission personnel and Vietnamese institutions on PD operations and resources, including sensitive or contentious financial topics. Must be able to brief U.S. officers and visitors on appropriate uses of funding from multiple sources and other resource and funding issues governing Public Diplomacy. Must be able to interpret/translate informally between English and Vietnamese.
Management Skills: Strong management skills are required, including the ability to develop and oversee project budgets. Ability to organize logistical support for professional and cultural projects such as workshops, seminars, video conferences, panel discussions, lectures, and camps is required. Must be able to conclude agreements with partner institutions and manage their fulfillment.
Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures is required. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, and reporting tools, is required. Knowledge of and ability to support PD use of digital and visual tools is required. Must have excellent numerical skills to manipulate numbers with speed and to develop, manage, and monitor PD budgets.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above.

Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
American and Vietnamese holidays up to 21 days per year
Invest in yourself - 1 day
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance.

To apply for this position, click the “Apply to this vacancy” button at the header of this page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/jobs/

Required Documents

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants

University Degree (required)
Proof of Citizenship (required)
Other Document (optional)

Eligible Family Member Applicants:

Copy of Sponsor's Orders/Assignment Notification (or equivalent)
Copy of passport
DD-214 - Member copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)