Administrative Staff

Job Description

• Position: Administrative Staff
• Reporting to: KOTO Training Center Manager
• Location: Bac Ninh
• Application Deadline: 26/01/2024

Responsibilities

1. General Office Support:

• Provide overall administrative support to ensure efficient office operations.
• Manage and organize office files, documents, and records.
• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.

2. Data Entry and Record Keeping:

• Maintain accurate and up-to-date records of important information.
• Perform data entry tasks and ensure data integrity in various systems.
• Assist in the creation and organization of reports and documents.

3. Scheduling and Coordination:

• Schedule appointments, meetings, and conferences as requested.
• Coordinate travel arrangements and accommodations for staff, as needed.
• Assist in planning and organizing company events and gatherings.

4. Communication:

• Draft and prepare official correspondence, emails, and other documents.
• Facilitate communication between internal teams and external partners.
• Ensure timely dissemination of information to relevant stakeholders.

5. Legal Document Management

• Compile a comprehensive dossier for the application of relevant licenses.
• Regularly review and update documents to align with changes in government laws and regulations.

6. Office Supplies and Equipment:

• Monitor and manage inventory of office supplies.
• Liaise with vendors and service providers for office equipment maintenance.

7. Visitor Management:

• Greet and assist visitors, ensuring a positive and professional experience.
• Manage the sign-in and security procedures for guests.

8. Expense Management:

• Assist in tracking and reconciling office expenses.
• Submit and process expense reports in a timely manner.

9. Assistance to Management:

• Provide administrative support to the Training Centre Manager.

• Ensure compliance with company policies and procedures.

Qualifications

• College or University studies is required; additional qualifications in office administration are a plus.
• Proven experience in administrative roles.
• Proficient in office software (e.g., Microsoft Office Suite).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality.
• Positive attitude and a willingness to learn

WORKING CONDITIONS AND BENEFITS:

• Work Hours: Your standard work schedule will be from 9:00 AM to 4:00 PM, Monday through Friday, primarily at KOTO Training Centre in Phat Tich, Tien Du, Bac Ninh.
• Transportation: The company provides a bus service to pick up staff from Tran Nhat Duat Street, Hanoi, and transport them to the Training Centre.
• Professional Growth: You will have the valuable opportunity to collaborate closely with an experienced line manager, fellow staff members, foreign volunteers, and experts.
• Supportive Work Environment: We cultivate a compassionate and supportive work environment that prioritizes the well-being and professional development of our team members.

HOW TO APPLY

Selection and interviews will be conducted on a rolling basis and candidates are encouraged to apply as soon as possible.

• Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

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