National Programme Manager (HelpAge)

Job Description

Job Title: National Programme Manager (NPM) (1 post)
Work base: HelpAge International Office in Hanoi, Vietnam (HAIV). Around 30% traveling to the field
Contract timeframe: One year (with possible extension). 2-month probation (full salary)
Starting date: Feb, 2024
Reporting to: Country Director (CD)
Responsible for: Various HAIV’s project teams
Salary scale: 1,600 USD/month (full-time, gross) (Equivalent: 37.7 million VND per month)
Benefit: Provident Fund (10% of base salary) and Social, Health and Unemployment Insurances
Recruitment: This position is opened for Vietnamese nationals only
Application closing date: 19 January 2024

Background

HelpAge International is global network of organisations working towards a world where older people fulfil their potential to lead active, dignified, healthy and secure lives. The HelpAge global network is made up of 158 members in 86 countries working to support older people and promote their rights, with programmes managed by hubs in London, Africa, Asia and the Middle East. For more information about the work of HelpAge International, please visit our website at: http://www.helpage.org; http://www.helpagevietnam.org.

The world HelpAge wants to see is one where everyone, whatever their age, can say:

I enjoy the well-being
I am treated with dignity
My voice is heard

HelpAge International in Vietnam (HAIV) – an INGO, the country office of HelpAge International – is a creative and dynamic organisation, working with partners in Vietnam including both government agencies, academies and mass organizations in the sectors of health and care, livelihood, life long learning, community development, community-based disaster risk management, among others, mainly through supporting the establishment and improvement of, and capacity building for Intergenerational Self-help Clubs (ISHCs) and policy influencing. HAIV is looking for an experienced and qualified Vietnamese national to fill in the position of Program Manager to oversee and support HAIV’s various project teams.

Job purpose

To support the CD and various project teams in Vietnam (around 3-4 teams) to strengthen the country programme, through effective programme planning, implementation, monitoring and evaluation, strategy development and networking.

Specific responsibilities/tasks:

To lead, under the direction of the CD, the implementation of several HAIV projects, keeping the projects activities on schedule and on budget.
To work closely with and provide technical support for Project Coordinators/Officers in project planning, implementation, monitoring & evaluation and management.
To support the project teams in coordinating the project matters with local partners and government authorities.
To monitor field activities regularly.
To maintain clear project management processes, monitor project progress against milestones.
To support the project teams in budget monitoring and management; Work closely with HAIV finance team for financial and contract management issues.
To work with the project teams, communication officer and in consultation with HAIV’s CD in term of development and publication of policy/advocacy briefs and other IEC and advocacy materials.
To support Project Teams to ensure proper documentation of all project activities and lessons learned.
To support the project teams in updating project activities and results through HAIV website and social media.
To review and finalize project reports to submit to HAIV donors and other key stakeholders on time with high quality.
To coordinate with various HAIV teams to develop high quality reports to HelpAge Global team and ensure timely submission.
To provide the project team members with opportunities for professional development and evaluate their performance.
To contribute to the development of new project proposals as assigned by the CD.
To contribute to the development of HAIV strategic and annual plans in accordance with HelpAge International overall strategy.
To be a team player and contribute actively to building and maintaining team spirit by respecting, encouraging and motivating the team to deliver a high quality programme.
To develop and maintain good working relations with project teams, local partners and donors.
To represent HAIV at meetings with national and local government, donors and other external bodies, both in Vietnam and other countries, as required.
To document and report all difficulties and relevant information in a timely manner to the CD and Financial Manager (FM).
Be acting CD on program issues, when CD is away, when assigned.
Perform any other tasks and responsibilities allocated by the CD.

Person Specification Essential

Vietnam national with university degree in relevant subject or equivalent in development work
Experience in development work in Vietnam
Substantial experience in managing a portfolio of multiple development projects, including works with mass organizations
Demonstrable experience of project implementation, including planning, monitoring and evaluation systems and contract management
Successful experience in financial management of development projects, budget development and budget monitoring
Demonstrable experience of managing effective partnerships with local partner organizations and working in close collaboration with government agencies.
Experience and knowledge of good practice in staff supervision and management.
Experience of capacity building of government staff, community-based organizations and/or mass organizations.
Demonstrable experience in influencing, negotiating, networking and communicating with a wide range of people and organizations, including government, at all levels.
Demonstrable cultural awareness, diplomacy and sensitivity
Highly skilled in training, facilitation, monitoring and reporting
High level of interpersonal, written, oral communication and presentation skills
Ability to work independently, collaboratively or effectively as part of a team
Organised with demonstrated ability to work under pressure and meet deadlines
Excellent written and spoken English
Advanced IT skills, including experience of Word, Excel, Access, PowerPoint
A commitment to: working to our values, safeguarding, equal opportunities, respect and dignity, health and safety and data protection policies
Ability to travel frequently, around 30% of the time, within Vietnam

Desirable

Experience of working on health and care, livelihood, CBDRR, ageing and others related issues
Understanding of aging and older people’s issues in a developmental context and experience of development work benefiting older people and/or other vulnerable groups
Being awareness of age, gender and disability issues. Experience in inclusion of age, gender and disability issues in related works

How to apply:

More details see attached ToR.

Please submit your application document consists of:

A covering letter outlining your suitability for the role that should not be more than 1 page of A4 size
An updated curriculum vitae (CV), maximum 3 pages of A4 size
Two referees, including your most recent employers

Please put the covering letter and CV in one file and send by email to halt@helpagevn.org and dathq@helpagevn.org by the closing date of 19th January 2024. Please clearly note which position you are applying in your email title.

HelpAge International is an equal opportunities employer.

With a view to minimising our administration costs we are unfortunately only able to contact again those candidates who have been shortlisted for interview.