National Operations Assistant (FAO)

Job Description

Position: National Operations Assistant
Duration: 1 March - 31 December 2024 (with possiblity of extension)
Duty station: Ha Noi, Viet Nam
Job type: Non-staff opportunities
Deadline: 17/02/2024

Background

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations. With presently 194 member states, FAO works in more than 130 countries worldwide, including Vietnam where the Organization has operated since 1978. The current Country Programming Framework (CPF) for the period of 2022 - 2025 has four priority areas: (1) One Health (OH); (2) Climate change response, environment and natural resources management; (3) Food safety, sustainable production and consumption, and equitable livelihoods for all; and (4) Governance, Gender and PWDs. The incumbent’s tasks will mainly contribute to the first priority area.

Tasks and responsibilities

1.Assist ECTAD operations team in:

Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation;
Maintaining ECTAD operation, management databases and monitoring tables (LoA, travel, procurement);
Conducting procurement process for project goods, supplies, services, and follow up on Purchase Orders (Pos);
Provide inputs to the project work plans, budget and other reporting requirements;
Provide operational supports to organizing events and field activities;
Process Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions;
Make payments for LOA, procured goods and services.

2. Undertake field missions and participate in events in support of field operations;

3. Perform other duties as required.

Minimum Requirements

Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline.
At least two years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance
Working knowledge of English
National of Vietnam

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Experience working in UN agencies/INGOs/ international organizations/NGOs or in an international context is an asset;
Ability to take ownership and accountability for assigned processes and to work autonomously.
Rigor and demonstrated attention to detail.
Ability to work quickly and under pressure.
Excellent writing skills
Thorough knowledge of the communication and documentation standards.
Thorough knowledge of corporate computerized financial / travel / Human Resources systems
Thorough knowledge of organizational structure, administrative procedures, and policies, and matters of protocol
Very good knowledge of the MS Office applications, Internet and office technology equipment.

How to apply

To apply, please visit the FAO recruitment website at the link below and complete your online profile. Only applications received through the recruitment portal will be considered. https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2400309&tz=GMT%2B01%3A00&tzname=Europe%2FBudapest (Reference number: 2400309)

Candidates are requested to attach a letter of motivation and relevant documents to the online profile. We encourage applicants to submit their applications well before the deadline.

Deadline for application: 17 February 2024, 05:59:00 Ha Noi time.