EVSET Facility Executive Assistant (SNV)

Company Description

SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services - empowering them to break the cycle of poverty and guide their own development.

SNV has been working in Vietnam since 1995, and currently has over 50 national and international staff. SNV Vietnam’s team works hand-in-hand with communities, government agencies, and businesses in more than 40 provinces, including the remotest and poorest areas of the country. We operate from a country office in Hanoi as well as project offices in Ho Chi Minh City, Tra Vinh, Da Lat and Buon Ma Thuot. Our work focuses on three sectors – Agri-Food, Water and Renewable Energy.

SNV is in consortium with Stantec as lead, CEERD and DEM has been awarded the EU - Viet Nam Sustainable Energy Transition Facility. This facility is in the framework of EU budget support action with the Government of Viet Nam focused on Energy and Climate topics (SDG7 and SDG13). The Facility of up to EUR 8 million implemented in 70 months will provide, on a demand-driven basis, expertise and capacity development in areas such as technology and knowledge transfer through cooperation on areas like research, higher education and R&D for renewable energy and energy efficiency, renewable energy and energy efficiency policy, legal and regulatory frameworks, norms and technical standards, power market analyses, energy governance, energy information systems, energy budgeting and planning. The Facility will contribute to the achievement of Vietnam Sustainable Energy Transition Program (SETP) objectives of (i) improved energy efficiency; (ii) a larger share of renewable energy in the energy mix; and (iii) improved performance of the Viet Nam Energy Information System.

The Facility will lead the Policy Dialogue component of the action, taking over the Vietnam Energy Partnership Group. Moreover, the Facility will provide capacity development, providing demand-driven technical assistance, supporting the Vietnam energy information system.

We are seeking for highly qualified candidate for the post Executive Assistant to support the implementation of SETP.

Responsibilities

Under the leadership of the Team Leader, the incumbent will provide the following roles and support to entire implementation of the project.

Job Description

• Manage all administrative works for the Facility: troubleshoot daily operational and administrative problems and issues; ensure smooth communication between all relevant parties;
• Plan/coordinate meetings and events; participate in the meetings, prepare minutes of meetings and circulate them in English and Vietnamese for action points;
• Act as a liaison with internal and external contacts/stakeholders of the Facility; maintain a working relationship with stakeholders;
• Prepare/draft the monthly and six-monthly reports, letters, emails, and any other needed documents and correspondences;
• Oversee procurement processes for the project, collaborating with finance teams on budgeting, record-keeping, and invoice management;
• Translate correspondences, technical and legal documents from Vietnamese to English and/or from English to Vietnamese (when necessary);
• Act as an interpreter for the Team Leader in meetings with Vietnamese stakeholders (if/when necessary);
• Take charge of the Vietnamese visa issuance of the Facility Team Leader;
• Update and maintain projects' databases: information, documents, correspondences, reports, etc., as well as the stakeholders' contact database;
• Any other task required by the Team Leader.

Qualifications

• University degree
• At least 3 years of relevant working experience at international organisation(s)
• Understanding and experience in EU project is preferable
• Working experience in energy sector is an advantage    
• Initiative and creative in solving problems
• Ability to work independently and with the team with multi-tasking and “can-do” attitude
• Good organizing skills and interpersonal skills
• Good oral and written communication skills (English and Vietnamese)
• Good computer skills in MS-applications (Word, Excel, Internet, Email)
• Willing to travel to other provinces.

Additional Information

• Application Deadline: 5PM, March 28th, 2024
• Contract Duration: 1 year contract with the option of extension based on performance and budget availability.
• Duty Station: Hanoi
• Desired Start Date: ASAP

How to apply?

Join our team by applying today! If you are passionate about making a difference in people's lives and possess the required qualifications, we encourage you to submit your application to this LINK ASAP. At SNV, we value your privacy, and rest assured that all your information will be treated with the utmost confidentiality.

Applicants will be requested to provide us with the contact details of three people who are willing to act as a reference. We will only contact these references after your explicit permission.

Only shortlisted candidates will be contacted. Should SNV wish to proceed with your application, two interviews with a Selection Committee will take place.

Applicants will be reviewed, and interviews conducted on a rolling basis to identify appropriate candidates as soon as possible.

SNV is an equal opportunities employer and female candidates are encouraged to apply.

Working at SNV:

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

SNV strives to be an inclusive employer, thriving on the diversity of its people and does not discriminate on the base of disability status, religion, ethnic origin, gender and sexual orientation, etc.

At SNV we prioritise safety and security for all employees. We conduct thorough background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct". This Statement of Conduct adopts the definitions used in the Scheme.?

We do not appreciate third-party mediation based on this advertisement.

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