Admin & Event Intern (BritCham Vietnam)

About British Chamber of Commerce Vietnam (BritCham Vietnam)

The BritCham Vietnam represents British businesses in Vietnam and promotes value added links between its members as well as with its external stakeholders, which include the British community in Vietnam, the British government, the local community, other businesses in Vietnam and the Vietnamese government.

For the period of July to November 2024, BritCham Vietnam is looking for an Admin & Event Intern with information as follows:

1. JOB DESCRIPTION:

The Admin & Event Intern is responsible for performing assigned Administrative & Accounting tasks and supporting the design and delivery of the Events for the British Chamber of Commerce Vietnam in HCMC under the guidance of the Event Manager.

Job title: Admin & Event Intern – HCMC Based
Type: Full Time
Contract type: Full-time Internship
Reporting Line: HCMC Event Manager
Time (negotiable): 25th July to end of November 2024 (40 hours/ week from Monday to Friday)

2. WORK SCOPE:

- Admin & Finance:

Complete and submit documents/dossiers in different aspects (Human resources, Trade, Business, etc.)
Support in collecting payment requests, recording POs, reporting to Chamber's management, seeking approval, collecting payment proofs, and supporting documents, coding under PO system and updating as necessary
Receive and dispatch office correspondence (mails, packages, documents, etc.)
Order office supplies and equipment to ensure smooth running of the office
Maintain office filling and storage systems

- Event:

Support the HCMC Event Manager in delivering logistics tasks for BritCham Vietnam events in Ho Chi Minh city. This responsibility may include, but not limited to, the following tasks:

Support the execution and report of BritCham Vietnam’s events to ensure a high-quality level of delivery
Support the creation of relevant event materials (proposals, guidelines, reports, etc.)
Support Event Manager in maintaining communication with all suppliers and responding to enquiries from participants
Follow up with sponsorship contracts to ensure that it is finalised
Follow up with the required financial documents and payments for events

3. CANDIDATE REQUIREMENTS:

University student/graduate with a degree in Law, Accounting, Events Management, English or other relevant majors
Excellent written and spoken English (IELTS / TOEFL certification would be a plus)
Strong Vietnamese language skills
Responsible with strong interpersonal and communication skills
Strong initiative, attention to details and ability to work independently delivering high quality results
Good working knowledge of Microsoft Office
Be able to start the internship on 25th July 2024 and fully committed to the four-month internship

4. BENEFITS:

Internship salary, on-the-job training and practical experience
Working with high-profile partners, government representatives and a progressive, dynamic team
Network development across various industries
Diplomatic/business meetings and events

5. HOW TO APPLY:

Please send your CV to us via email huyen.nguyen@britchamvn.com within 21st July 2024. Only suitable candidates will be contracted and subjected to an offline interview on 23rd July 2024.

Tags: British Chamber of Commerce Vietnam