National Operations Assistant (FAO)

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations. With presently 194 member states, FAO works in more than 130 countries worldwide, including Vietnam where the Organization has operated since 1978. The current Country Programming Framework (CPF) for the period of 2022 - 2025 has four priority areas: (1) One Health (OH); (2) Climate change response, environment and natural resources management; (3) Food safety, sustainable production and consumption, and equitable livelihoods for all; and (4) Governance, Gender and PWDs. The incumbent’s tasks will mainly contribute to the first priority area.

Job Posting: 12/Aug/2024
Closure Date: 27/Aug/2024, 4:59:00 AM
Organizational Unit: FAVIE - FAO Representation in Vietnam
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Viet Nam-Hanoi
Duration: 12 months

Tasks and responsibilities

1. Assist ECTAD operations team in:

Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation;
Maintaining ECTAD operation, management databases and monitoring tables (LoA, travel, procurement);
Conducting procurement process for project goods, supplies, services, and follow up on Purchase Orders (POs);
Providing inputs to the project work plans, budget and other reporting requirements;
Providing operational supports to organizing events and field activities;
Drafting and translating correspondence and other documents as required;
Processing Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions;
Making payments for LOA, procured goods and services.

2. Undertake field missions and participate in events in support of field operations; 3. Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline
At least two years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance
Working knowledge of English
National of Vietnam

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Experience working in UN agencies/INGOs/ international organizations/NGOs or in an international context is an asset;
Ability to take ownership and accountability for assigned processes and to work autonomously.
Rigor and demonstrated attention to detail.
Ability to work quickly and under pressure.
Excellent writing skills
Thorough knowledge of the communication and documentation standards.
Thorough knowledge of corporate computerized financial / travel / Human Resources systems
Thorough knowledge of organizational structure, administrative procedures, and policies, and matters of protocol
Very good knowledge of the MS Office applications, Internet and office technology equipment.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed, please apply, and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.