DBT Finance Lead and Executive Assistant to Consul General, AO (The British Consulate – General HCMC)

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Job description:

Application deadline: 27 August 2024
Type of Position: Full-time, Fixed term, with possibility of renewal
Working hours per week: 39.5
Location (City): Ho Chi Minh City, Vietnam
Salary: VND 29,130,000
Start Date: 14 October 2024

Main purpose of job:

To provide assistance and support to the UK Consul-General to Ho Chi Minh City and Director for UK Trade in Vietnam and oversee a portfolio of work relating to the operation of the UK Consulate in Ho Chi Minh City. This is a hugely exciting time to join the UK in Vietnam network as the UK looks to further strengthen its bilateral relationship with Vietnam. The Consulate in Ho Chi Minh City leads on a wide range of UK activity, including commercial and political engagement and support for UK nationals.
The relationship between the UK and Vietnam is growing across key areas including trade, education, and sustainability. Your role will be central to supporting seniors to ensure delivery of these ambitions. The ideal candidate will be a proactive self-starter, flexible and adaptable, and able to deliver at pace and in partnership with colleagues across the Mission.

Roles and responsibilities / what will the jobholder be expected to achieve:

Finance Lead Role:

Monitor and adjust budget allocation and forecast, reconcile accounts and ensure all figures are fully balanced for all budgets assigned to Department for Business and Trade in Vietnam.
Ensure comprehensive and accurate monthly and quarterly financial reports to Head of Mission and the Regional Financial Team.
Work closely with a range of teams to manage logistics and financial planning for key events.

Executive Assistant Role:

Lead on the Consul General’s diary management and ensure effective prioritisation against Consulate priorities.
Maintain and update the contact database of British Consulate General HCMC, and act as main contact point for arranging meetings with Consul General.
Liaise with key stakeholders to plan high-profile diplomatic and trade meetings; Ensure high-quality briefing material and programmes are ready for all meetings and business trip.
Work closely with trade officers, event leads and communications officers to ensure successful delivery of key Consulate events and activities.
Ensure smooth office operations (monitor DBT mailbox, support recruitment process and manage the gift registry).