- Ensure effective logistical arrangements and coordination between all the actors in the Project for the prompt and effective implementation of the program activities;
- Facilitate logistical and administrative support for local and international travels and missions of UN-Habitat Vietnam personnel under the project including schedule planning, transport requests, security clearance, DSA processing and travel reimbursements;
- Assist the Project Technical Assistant in the preparation of TORs, and in the recruitment processes and agreements/ MoUs with partner organisations;
- Maintain records on all project personnel and local consultants and their respective status in accordance with accepted policies and procedures;
- Track project expenditures through appropriate bookkeeping, capturing the financial procedures of the donors and UN-Habitat’s finance and administrative guidelines;
- Determine need for procurement and supply of office supplies, equipment and establish and maintain office files, logs, index, control index or other information concerning the work under the supervisor’s control, and maintain inventory for repair and maintenance services;
- Assist in prepare requests for advance of funds and/or direct payments and follow-up on timely disbursements, and submit expenditure and program budget status reports;;
- Prepare financial reports in view of the requirements by implementing partners and relevant stakeholders; and
- Participate in site visits to understand the ground situation and prepare field reports;
- Perform other tasks as may be necessary to ensure success of the project implementation
- Has engaged with international development partners and national and local government authorities;
- At least 1 year experience in providing logistics and administrative supports for development projects and programmes;
- Working experiences with UN-Habitat’s financial system, budgeting, implementation modality are preferable;
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