Area Program Administrative Assistant (World Vision Vietnam)

JOB INFORMATION

Job title: Area Program Administrative Assistant
Grade level: 10
Line manager title: Area Program Manager
Work base: Binh Chanh district, Ho Chi Minh city
Number of positions: 01 position
Deadline: 23 Sep 2024

JOB DESCRIPTION

Background World Vision is a relief and development organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. World Vision International in Vietnam (WVI) has been funded by 13 support countries in Europe, Asia, the Americas, and Australia. Funding of WVI in Vietnam consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVI employs about 400 staff, of which 99% are Vietnamese nationals. WVI is operating in 25 Area Programs (AP) in 4 zones: North 1 (Dien Bien, Ha Noi, Hai Phong), North 2 (Thanh Hoa, Hung Yen, Quang Ninh), Central (Quang Nam, Quang Tri, and Da Nang), and South (Quang Ngai, Ho Chi Minh, Dak Nong). WVI’s AP usually focuses on one administrative district of a province which populated by ethnic minority people with high rates of poverty. Beside the APs, WVI is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

As the AP Administrative Assistant, you will:

Support the Area Program Manager and team in implementing administrative tasks, including:

Arranging logistics for program activities, and visits; preparing and tracking logistic purchase requests; supporting procurement processes; and entering data into the most vulnerable children (MVC) support monitoring file/system.
Arranging logistics for sponsorship events and visits, supporting local partners in purchasing gifts for sponsored children, and tracking the progress and quality of pictures and videos of sponsored children.
Work with local volunteers, teachers, and partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards.

REQUIREMENTS

College degree in any fields
Motorbike driving license is required
At least 01 year of experience in administrative roles
Proficiency in Microsoft Office including Word, Excel, Power Point, Outlook
Language requirement: Vietnamese: Fully fluent. English: Intermediate
Ability in being detail-oriented, proactive, hardworking, and willing to learn and grow
Basic understanding of and experience in development/humanitarian works would be an advantage

BENEFITS

A meaningful job that you can utilize your knowledge, skills, abilities and contribute to better life of vulnerable children in Vietnam.
A psychologically safe environment where you are respected, cared for and supported.
A professional workplace where you are encouraged to take learning and development opportunities to grow personally and professionally
A comprehensive Total Rewards package that offers flexible working arrangement, at least 24 days of leave and additional 4 holidays annually, premium health care program for staff and 2 dependents, 13th month salary, annual salary review and more.