USAID Vietnam Local Capacity Development Project (LCD)

Background:

Program Description:

Position Summary:

Primary Responsibilities:

• Establish and maintain financial management and accounting control systems for program expenditures.
• Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations.
• Receive and account for all funds for the project (performing weekly and monthly cash checks).
• Liaise between Creative Associates' field and headquarters offices.
• Participate in ongoing analysis, forecasting and review of project expenses.
• Participate in budget planning and realignments as required.
• Track the transfer of funds between headquarters and the field office and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data.
• Provide Project Director/HQ updates on the status of fund requests and work with Finance and Contracts (F&C) in Washington, DC to ensure the timely transfer of funds.
• Submit wire transfer requests for field offices to F&C for processing.
• Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements.
• Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies.
• Work closely with field-based subcontractors to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures.
• Manage personnel and payroll office staff and procedures.
• Maintain project financial and contractual files.
• Develop financial procedures manual.
• Provide financial management and systems training for project staff.
• Maintain a database of accounting documents, in both electronic and hard copy.
• Consolidate accounting data into a monthly return to be forwarded to Headquarters in paper and electronic copies.
• Prepare the requisite financial documents and vouchers.
• Draft quarterly and annual financial reports on financial status of project expenses and budget information and forward to F&C for review and approval by the Controller.
• Ensure monthly field expense reports. Travel to field offices when necessary.
• Other related duties as assigned.

Required Skills & Qualifications:

• Bachelors’ degree or professional qualifications in accounting, finance, business, and/or international development. Advanced degree preferred but not required.
• Minimum 6 years of experience supporting finance and administrative activities for USAID-funded programs or donors of similar size and complexity.
• Demonstrated knowledge and effective application of USAID regulations and procedures.
• Experience with USAID program finances and budgeting or similar work for other donors.
• Understanding of budget and cost control management.
• Ability to work under pressure and efficiently handle multiple tasks.
• Advanced proficiency in English preferred but not required.