Communications Intern (ActionAid)

ActionAid is an international development agency, working with the poorest and most excluded people in 70++ countries and territories in Africa, Asia, Europe and the Americas to build a better life for all.

In Vietnam, ActionAid cooperates with communities and development partners to advance rights to education, women’s rights, disaster preparedness, and to build resilience to climate change.

ActionAid Vietnam (ActionAid) is seeking passionate and committed Vietnamese individual(s) to join the team as:

TERMS OF REFERENCE

Communications Intern

• Position: Communications Intern
• Contract duration: 1 year (Renewable)
• Supervisor: Communications Manager
• Duty station: Hanoi, with travel to the field as required
• Key working relationship: ActionAid - AFV staff and others as required
• Commencement date: As soon as possible
• Working time: Minimum 4 working hours per day, from Monday to Thursday
• Budget/Fee: ActionAid - AFV’s policy

1. General Context

ActionAid is an international development agency, working with the poorest and most excluded people in over 70 countries and territories across Africa, Asia, Europe, and the Americas to build a better life for all.

In Vietnam, ActionAid cooperates with communities and development partners to advance rights to education, women’s rights, disaster preparedness, and resilience to climate change.

ActionAid works in partnership with Aid for Social Protection Program Foundation Vietnam (AFV), a national foundation aimed at building sustainable development solutions in Vietnam. AFV operates in remote areas, supporting children, people with disabilities, women, and ethnic minorities to access better livelihoods, education, disaster preparedness, and climate resilience.

To fulfill its program priorities and commitment, the team requires two interns to support ActionAid – AFV in implementing communications plans and engaging in campaigns, among other responsibilities.

2. Deliverables

• Assignments completed within the timeframe and with accepted quality.

3. Key Responsibilities and Accountabilities

[I] ActionAid - AFV’s External & Internal Communications

1. Participate in brainstorming and proposing ActionAid - AFV communications initiatives for national and international campaigns/projects.
2. Assist in creating promotional products for event/campaign branding (e.g., backdrops, standees, invitation letters) and graphics/videos as needed.
3. Draft media content for events/campaigns on social media and other communication channels.
4. Translate press releases and other communication materials, products, and reports in English for internal use or for social media and the website as required.

[II] Communications Administration

5. Maintain inbound and outbound files and records related to communications, including scanned procurement documents, approved memos, event-related materials, invoices, and samples.
6. Assist in organizing events, handling payment claims, translating documents, and preparing meeting minutes.
7. Record and maintain communications products.

[III] Others

8. Perform other tasks as assigned by the Communications Manager or equivalent.

4. Qualifications

• Relevant qualifications and/or experience in Communications, Marketing, Journalism, Media Relations, Graphic Design, or related fields.
• Experience in supporting marketing/communications and event organization.

5. Attitude

• Excellent communication skills in Vietnamese and English (oral and written).
• Ability to work under tight deadlines and manage multiple tasks effectively.
• Good teamwork skills and the ability to develop productive relationships with other teams.

6. Payment

• Intern allowance, including all tax and statutory contributions, will be paid in the last week of each month.
• Interns must submit a timesheet by the 5th of the following month and a monthly report to the Line Manager.
• 24/7 accident insurance will be provided.

7. Other Benefits and Responsibilities

• ActionAid - AFV will provide performance reviews at the intern’s written request and acknowledgment once the contract is completed.
• Interns are expected to adhere to all ActionAid - AFV policies and regulations.

Prepared by: Communications Manager

Verified by: Manager, Finance Compliance (Internal)

Approved by: Executive Director

Applications should be submitted to the LINK by January 29^th, 2025.

 ActionAid welcomes candidates from (gender, ethnic or other) minority groups to apply.

Key details:

• Starting date: Feb 1, 2025
• Tenure: minimum 1 year
• Remuneration: As per organization’s policies, with minimum 4 working hours/day.
• Working hours:
  • 7:30 am to 17:30 pm
  • Monday to Thursday

Only short-listed candidates will be contacted for interview.