- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
- Assist in the preparation of budget estimates and expenditure, forecasts and closure
- Assist in processing payment requests and maintaining project financial transactions in accordance with the ILO financial rules and regulations;
- Collect quotations, draft contracts and agreements with partners and suppliers
- Assist in providing information to project’s Implementing Partners on ILO administrative and financial procedures. Inform potential difficulties that may arise from the administrative and finance management
- Perform administrative tasks, including logistical support to the project personnel, travel arrangements (including TA request), visas, hotel reservation, etc., and provide logistics arrangements for meetings, conferences, seminars, and workshops
- Provide support for incoming and outgoing missions, and provide briefing materials and support to specialists and project staff undertake project activities
- Assist in drafting terms of reference for project external collaboration contracts and service contracts under the guidance of National Project Officers, Labour Standards Specialist and Project Manager
- Review project documentation for clarity and consistency as required
- Assist the NIRF/Japan project in the preparation of accounting records and contracts by identifying and consolidating data and relevant information, scanning documentations
- Document translation as required
- Perform other tasks as requested by the Project Manager and the Director of the Country Office from time to time
- Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multitasks.
- Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
- Ability to work as a member of a team and manage a heavy workload under time pressure.
- Ability to determine relevant background and reference materials for others, and to screen requires for urgency and priority.
- Ability to respond to requests from officials from government offices, ministries, ILO constituents and NGOs.
- Accuracy and ability to pay attention to details.
- Ability to search and retrieve information from databases and compile reports.
- Excellent oral and written communication skills.
- Ability to deal with confidential matters with discretion.
- Knowledge of practices and procedures for preparing administrative/ accounting and financial documents and maintaining file system.
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