Accountant

Job description - Accountant Organisation: Woolcock Institute of Medical Research The Woolcock Institute of Medical Research is affiliated with the University of Sydney in Australia and is recognized as one of the leading research institutions for respiratory diseases and sleep disorders. Operating in Vietnam since 2009, we have undertaken large operational, epidemiological and clinical research projects and run training in epidemiological and operational research methods for Vietnamese doctors and public health workers. The Woolcock Institute has three research centres and offices in Ha Noi, Ho Chi Minh City and Ca Mau. Currently we directly employ about 50 full-time staff and coordinates multiple study projects within lung health management and treatment across eleven provinces. We also expand research activity to other fields including antimicrobial resistance. For more information about us, please visit: Woolcock Institute of Medical Research in Sydney, Australia: www.woolcock.org.au Woolcock Institute of Medical Research in Vietnam: www.woolcockvietnam.org Work location: Ho Chi Minh city , and with possibility of domestic travel Type of work: ☒Full-time ☒Part-time Duration: 12 months appointment, with consideration for subsequent extension. This position will begin on 01/12/2020. Direct report: Trial Manager and Financial Manager Senior report:

Trial Officers
Collaborative research partners and institutions
Financial Manager
Human Resources & Administration Manager
Country Director
Chief Investigators

Roles:

Responsible for all accounting activities at Ho Chi Minh City office
Assist with administration and human resources activities of Ho Chi Minh City office

Duties and Responsibilities:

To collect and review supporting documents on expenditures managed by HCMC office
To prepare and monitor contracts
To monitor study budget closely and inform Trial Manager of the budget status on a regular basis
To verify invoices and deliveries, and make sure that all supporting documents are received and correct
To prepare monthly accounting and finance reports related in accordance with the organization/donors’ requirement and timetable, and to archive all accounting related documents digitally and in hardcopy
To process travel advances, travel expenses and other program advances, clear advance and monitor advances.
To perform end-of-month cash control procedure with the HCMC office’s cashier
To manage cash flow, ensuring that regular and accurate transfer requests are made and to accurately estimate upcoming expenditure
To work with the administrative-in-charge officer to maintain equipment inventory, verify all inventory items periodically. Ensure all inventory are labeled in accordance with WOOLCOCK requirement.
Upon financial audit, provide the support necessary to the auditors conducting the audit and assure the implementation of any audit-based recommendations.
Control and compliance:
To ensure all necessary control systems are in place, and maintained, to ensure the security of the WOOLCOCK’s finances and that funds are used for their designated purpose
To regularly review and report risks and develop ways of mitigating them
To lead on all internal and external audits
To ensure compliance will all relevant Vietnamese regulatory and host hospitals reporting requirements including tax
To keep up-to-date with latest development and best practice in the field, including current legislation
To prepare and keep track labour/service/consultancy contracts and assist with social insurance procedures
Other tasks as assigned

Key attributes:

Ability to work within a team and organise it
Management skills
Strategic planning
Ability to prioritise
A motivator with good listening skills
Focused, but flexible approach
Willingness to work hard
Knowledge/experience of all relevant guidance/regulations
Ability to pay close attention to detail

Essential criteria

Accounting diplomas
Excellent communication and interpersonal skills.
High level of organizational and record keeping skills.

Application Procedure For interested applicants, please send a cover letter together with a CV (with the name and contact details of at least three senior referees) in English (both CV and cover letter), no later than 30/11/2020 by submitting the application form in the link as follows: http://bit.ly/woolcockhiring We regret that only short-listed candidates will be contacted for interviews. Review of applications will start as soon as possible and continue until 30/11/2020, or until the post is filled, whichever is earlier.