Accountant and Finance Officer (IECD)

Job Description

• Starting Date: April 2024
• Location: Ho Chi Minh City
• Compensation: Based on profile.
• Deadline: 31/03/2024

Introduction

La Boulangerie Française HCMC (aka The French Bakery), a social enterprise by IECD, aims to train vulnerable young people to become highly skilled bakers and responsible adults, socially well integrated and independent. The high-quality bakery products made during their intensive training are sold to B2B and B2C customers and the revenue generated contribute directly to financing the school’s operations, with the objective to become self-sustainable.

MISSION

1) Accounting:

• Books and keeps proper records of all expenses in SAGE accounting software in compliance with the cost allocation plan and makes sure parameters are up to date (third party, financial contracts; etc.)
• Ensures filing of all the accountability and supporting documents with proper references for ease of retrieval and in accordance with the organization and donor’s requirements (hard and soft copies)
• Keeps track of all advances to ensure accuracy of advance balances and reconciliations
• Prepares the monthly Trial Balance which includes reviewing and ensuring the accuracy of balances
• Prepares the monthly bank reconciliation and explains the pending amounts
• Supports of accountancy closure, and ensures that deadlines are respected
• Work closely with IECD Regional Finance Manager for all accounting and finance matters;

2) Payment and compliance:

• Follows-up on the processing and collection of IECD's expenses and ensures compliance with basic accounting standards
• Follows-up on the processing and collection of local partners expenses and ensures compliance with basic accounting standards
• Assists in coordination of financial matters with third parties like vendors, banks, etc.
• Receives requests for funds and expense reimbursements, transport sheets and other supporting documents, ensures compliance with regulation and required approval and prepares payments tains financial dashboards
• Make sure that all contributions or payments are made at the end of every month according to the rules and regulation
• Develops and suggests improvements to existing tools
• Supervise the Administrative officer in his daily tasks (office administration, office furniture purchases, visa procedures)
• Support the Projects’ Managers and Country Director with the different official documents writing

3) Cash flow monitoring and audit:

• Undertakes quarterly cash flow projections in collaboration with the project managers
• Follows up on fund requests and ensures quick processing
• Prepares and participates in internal and external audit for IECD, the French Bakery and local partners
• Be the point of contact with external accounting and audit firms

4) Payroll :

• Proceed with the social insurance department for the registration of the all new staff
• Prepare monthly calculation of employee salary
• Ensure the payment of social insurance and PIT within the deadlines and is compliant with tax office

5) Social Business:

• Pay suppliers according to contract payment conditions on the basis of payment orders issued by Project Manager, and prepared/consolidated by LBF Admin Officer
• Follows-up on the processing and collection of the social business 's expenses and ensures compliance with basic accounting standards in collaboration with the admin officer
• Assist and support the admin officer in the red invoice issuance for customers
• Collect and archive all supplier invoices to be transmitted to accountant services
• Support in yearly closure and audit by providing requested supporting documents and work closely with accounting firm

6) Legal and institutional paperwork

• Support the Projects’ Managers and Country Director with the different official documents writting ( MoU, Report to Paccom, ...)

Qualifications and skills:

• Autonomy, adaptability, discretion, and organizational skills,
• Ability to anticipate and meet deadlines,
• Integrity and honesty,
• Capacity to listen and communicate with people from all backgrounds,
• Proactive and problem-solving abilities,
• Good proficiency in spoken and written English,
• Experience using accounting software, knowledge of SAGE software is a strong asset,
• Good knowledge of Outlook and internet applications,
• Advanced Microsoft Excel skills,

Experience: 3-5 years working on a similar position with other international organization or NGO

• Vietnamese (EXCELLENT in Speaking, Listening and Very good in Writing and Reading)
• English (GOOD in Speaking and Writing, Listening)

How to apply

Please precise the vacancy Ref: 2024_03_IECD Accountant/Finance Officer

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