Accountant cum Administrative Officer

About Keep Vietnam Clean

KVC is a legally registered Vietnamese social enterprise focused on improving environmental conditions in terms of land, air, and water quality in Vietnam. Main program areas include the following.

Beautification (cleanups, urban gardens, community artwork)
Education (public schools and general public)
Research and Policy development
Climate Health (regenerative agriculture and cool cities)
Eco-lifestyles (green fashion and zero waste lifestyles)
Responsible Business Practices

KVC is supported by thousands of volunteers and dozens of businesses and organizations. It is through these partnerships that KVC has a positive impact in the community.

Start date: at the beginning of September or earlier
REPORTS TO: Director
POSITIONS REPORTING TO THIS ONE: Project Staff, Volunteers

Responsibilities:

Maintain and reconcile office petty cash (PC), record PC expenses of the office in to accounting book and replenish as needed
Keep record of local financial transaction in line with Vietnamese Accounting Standards
Work with the bank for cash withdrawal, bank transfers and other bank related transaction issues.
Prepare and submit tax reports on a timely basis
Be in charge of all contracts with local external suppliers (negotiating, drafting, submitting for approval, checking the service completion status)
Support to prepare financial statements and invoices to the donor as required
Assist in preparing for external audit as requested
Prepare regular and ad-hoc reports upon request
Provide timely financial reports and budgets
Collect receipts and other supporting documents of payment requisitions from project team and process payments
Track fundings received from different projects
Administer local various tax-related requirements as necessary (exemption of PIT, VAT, customs duties...)
Be in charge of HR procedures: working contracts, pay slips, paid holidays;
Act as key person to liaise with Insurance organizations, Tax Department, prepare paperwork and complete necessary procedures of registration/notification for new and departure staff, claim for staff benefit from insurance organizations, prepare for year-end liquidation/reconciliation of insurances and taxes.
Prepare staff payroll, tax and benefits.
Prepare payments for salary, taxes and insurances for staff and consultants
Provide orientation to staff on insurances, taxes and finance related issues.
Coordinate with the team for logistics arrangement of the project local events
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies
Maintain contact lists, including donors and sponsors
Provide general support to visitors
Other administrative and accounting works

Requirements:

University graduate with finance/accounting background preferred.
Solid knowledge of Government Social Insurance and Tax laws.
Experience in all aspects of accounting including account payables, account receivables, financial reporting, bank reconciliation, payroll administration, and tax accounting.
Minimum of 1- 2 years relevant work experience.
Experience working with NGOs is a plus.
Excellent Vietnamese and good English skills
Good computer skills in Microsoft Word and Excel
Well-organized and attention to details skills.
Good communication skills.