Accountant cum Administrative Officer

About Keep Vietnam Clean

KVC is a legally registered Vietnamese social enterprise focused on improving environmental conditions in terms of land, air, and water quality in Vietnam. Main program areas include the following.

  1. Beautification (cleanups, urban gardens, community artwork)
  2. Education (public schools and general public)
  3. Research and Policy development
  4. Climate Health (regenerative agriculture and cool cities)
  5. Eco-lifestyles (green fashion and zero waste lifestyles)
  6. Responsible Business Practices

KVC is supported by thousands of volunteers and dozens of businesses and organizations. It is through these partnerships that KVC has a positive impact in the community.

  • Start date: at the beginning of September or earlier
  • REPORTS TO: Director
  • POSITIONS REPORTING TO THIS ONE: Project Staff, Volunteers
  • Maintain and reconcile office petty cash (PC), record PC expenses of the office in to accounting book and replenish as needed
  • Keep record of local financial transaction in line with Vietnamese Accounting Standards
  • Work with the bank for cash withdrawal, bank transfers and other bank related transaction issues.
  • Prepare and submit tax reports on a timely basis
  • Be in charge of all contracts with local external suppliers (negotiating, drafting, submitting for approval, checking the service completion status)
  • Support to prepare financial statements and invoices to the donor as required
  • Assist in preparing for external audit as requested
  • Prepare regular and ad-hoc reports upon request
  • Provide timely financial reports and budgets
  • Collect receipts and other supporting documents of payment requisitions from project team and process payments
  • Track fundings received from different projects
  • Administer local various tax-related requirements as necessary (exemption of PIT, VAT, customs duties...)
  • Be in charge of HR procedures: working contracts, pay slips, paid holidays;
  • Act as key person to liaise with Insurance organizations, Tax Department, prepare paperwork and complete necessary procedures of registration/notification for new and departure staff, claim for staff benefit from insurance organizations, prepare for year-end liquidation/reconciliation of insurances and taxes.
  • Prepare staff payroll, tax and benefits.
  • Prepare payments for salary, taxes and insurances for staff and consultants
  • Provide orientation to staff on insurances, taxes and finance related issues.
  • Coordinate with the team for logistics arrangement of the project local events
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies
  • Maintain contact lists, including donors and sponsors
  • Provide general support to visitors
  • Other administrative and accounting works
  • University graduate with finance/accounting background preferred.
  • Solid knowledge of Government Social Insurance and Tax laws.
  • Experience in all aspects of accounting including account payables, account receivables, financial reporting, bank reconciliation, payroll administration, and tax accounting.
  • Minimum of 1- 2 years relevant work experience.
  • Experience working with NGOs is a plus.
  • Excellent Vietnamese and good English skills
  • Good computer skills in Microsoft Word and Excel
  • Well-organized and attention to details skills.
  • Good communication skills.
Job Details:
  • Full-time, 40 hours per week at office site (flextime)
  • Occasional weekend availability for events falling on the weekend
  • Location: KVC Office, located at 587 Lac Long Quan, Tay Ho, Hanoi
  • Salary is negotiable but KVC is committed to paying a living wage

Please send your CV to

Deadline: 15/9/2022

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