Accountant

JOB TITLE: Accountant

POSITION SUMMARY:

Location: FIT office, Ho Chi Minh City, Viet Nam
Contract Type: Local, Full Time (100% FTE)
Duration: 1 year (with possibility of extension to one year or long-term based on performance and funds availability)

ORGANIZATION DESCRIPTION:

Friends for International TB Relief or “FIT” is a registered non-profit organization whose work is based on the vision of a world free of Tuberculosis (TB). Our mission is to promote progress on the field of TB prevention and to stop the spread of the disease.

Over the past three years, we have actively participated in the eradication of TB by providing financial and technical assistance to local organizations involved in TB care and control in India and Vietnam. Simultaneously, we engaged in advocacy work through fundraising events in Germany and other industrialized countries to contribute to build and improve awareness about this global threat. In particular, since 2014 we have been supporting the implementation of a grassroots TB elimination intervention based on a holistic package of outreach activities, stakeholder engagement and comprehensive care. Besides our project work in high TB burden countries, FIT also organizes events to strengthen the awareness and understanding about TB.

FIT was founded in 2012 and consists of TB activists as well as former patients. Our members reside all over the world ranging from Germany to Vietnam, Australia and the U.S., where they do their part in raising awareness and fighting the disease. Past and current partners include the Global Health & Education Trust, Otsuka, Stop TB Partnership, RESULTS Australia, HCMC Public Health Association, Vietnam National TB Control Program, Johnson & Johnson and most recently via the IMPACT TB project FIT has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 733174.

For additional information please refer to our website: www.tbhelp.org

ACCOUNTING RESPONSIBILITIES:

• Disburses petty cash by recording entry; verifying documentation;
• Charges expenses to accounts and projects by analyzing invoice/expense claims; recording entries;
• Pays suppliers/vendors by preparing checks/payment slips; resolving purchase order, contract, invoice, or payment discrepancies and documentation;
• Pays employees by receiving and verifying expense reports/claims and requests for advances; preparing payment vouchers;
• Maintains accounting ledgers by verifying and entering account transactions; and files the accounting vouchers and documents according to FIT’s policies and donor’s requirements.
• Ensure compliance and quality control of financial systems and all transactions according to policies;
• Reconcile any financial discrepancies by collecting and analyzing account information and other documentation;
• Support the preparation of monthly payroll and health/social insurance payments.
• Arrange and follow up with the preparation, submission, and filing of staff’s monthly timesheets.
• Maintain accounting controls by preparing and recommending policies and procedures;
• Prepare asset, liability, and capital account entries by compiling and analyzing account information;

ADMINISTRATIVE RESONSIBILITIES:

• Maintain documents related to human resources and ensure that proper protocol is followed for new hires;
• Register Social Insurance for new hires; and record any social insurance adjustment on monthly basic;
• Support the implementation of all grants awarded to the organization;

This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

REQUIREMENTS:

• Bachelor’s degree in accounting, finance, business or a related field;
• At least three years of experience working in accounting or finance in project management;
• Experience in accounting software (preferably Quickbook);
• Detail oriented with exacting standards to maintain accuracy and impartiality in all work products;
• Fluency in written and spoken English and Vietnamese language;
• Ability to balance numerous tasks simultaneously and meet tight deadlines;
• Proficiency in MS Office, especially MS Excel;
• Keen attention to detail;
• Good attitude, self-motivated, and ability to work well individually as well as in teams.

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in English
• A detailed Curriculum Vitae
• Two employment references (Name, Phone Number, Email Address)

SEND APPLICATIONS:

• By e-mail to hr@tbhelp.org addressed to Mr. Dzung Pham Quang
• Subject: “Application for Accountant”
• No later than Friday, 26 July 2019

All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT is an equal opportunity employer.

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