Job Description
The Admin & Event Intern is responsible for performing assigned Administrative & Accounting tasks and supporting the design and delivery of the Events for the British Chamber of Commerce Vietnam in HCMC under the guidance of the Event Manager.
- Job title: Admin & Event Intern – HCMC Based
- Type: Full Time
- Contract type: Full-time Internship
- Reporting Line: HCMC Event Manager
- Time (negotiable): 10th June to end of September 2024 (40 hours/ week from Monday to Friday)
Details
1. Admin & Finance:
- Complete and submit documents/dossiers in different aspects (Human resources, Trade, Business, etc.)
- Support in collecting payment requests, recording POs, reporting to Chamber's management, seeking approval, collecting payment proofs, and supporting documents, coding under PO system and updating as necessary
- Receive and dispatch office correspondence (mails, packages, documents, etc.)
- Order office supplies and equipment to ensure smooth running of the office
- Maintain office filling and storage systems
2. Event:
Support the HCMC Event Manager in delivering logistics tasks for BritCham Vietnam events in Ho Chi Minh city. This responsibility may include, but not limited to, the following tasks:
- Support the execution and report of BritCham Vietnam’s events to ensure a high-quality level of delivery
- Support the creation of relevant event materials (proposals, guidelines, reports, etc.)
- Support Event Manager in maintaining communication with all suppliers and responding to enquiries from participants
- Follow up with sponsorship contracts to ensure that it is finalised
- Follow up with the required financial documents and payments for events
Candidate requirements:
- University student/graduate with a degree in International Business, Events Management, English or other relevant majors
- Excellent written and spoken English (IELTS / TOEFL certification would be a plus)
- Strong Vietnamese language skills
- Strong interpersonal and communication skills
- Strong initiative, attention to details and ability to work independently delivering high quality results
- Good working knowledge of Microsoft Office
- Be able to start the internship as soon as possible
Benefits:
- On-the-job training and practical experience
- Working with high-profile partners, government representatives and a progressive, dynamic team
- Network development across various industries
- Diplomatic/business meetings and events
How to apply
Please send your CV to Ms. Huyen at huyen.nguyen@britchamvn.com by 13PM, 6th June 2024 with the title [Admin & Event] Intern Application - Full Name. Only suitable candidates will be contracted and subjected to an offline interview on 7th June 2024.
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