Admin and HR Intern (Save the Children)

The Opportunity - Admin & HR Intern

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key areas of accountability

• Back up the Admin Officer to manage office supplies and the front desk when required.
• Photocopy, scan and translate the documents when required.
• Provide logistics support for internal events, meeting, training and workshop.
• Support daily implementation of all logistic arrangement in Country Office such as handling office supplies, EMS service, stationery, equipment, transportation and other related activities.
• Support to apply for visas for Expat staff and visitors .
• Update regular admin contact list
• Manage rental contracts tracking.
• Support in managing office asset ( inventory check, update, filing & report).
• Support in arranging and maintaining the filing system in the Country Office.
• Support in organizing the office decoration in special events and celebration such as ornamemtal trees, paintings, reading corners…etc.
• Support getting quotations and contribute to procurement process
• Ensure available logistics for new comer (working space, telephone, stationery, and motor bike parking card, etc.).
• In case of work necessity, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
• Other tasks as assigned by Line Manager.

• Checking the status and accuracy of current filing systems – both soft and hard copies for active and inactive staff
• Record and report the discrepancy if any versus the agreed Pfile check list
• Consolidate and supplement the current Pfiles systems
• Collect, photocopy, scan, file all documents in the right places
• Follow up with staff/related parties to complete their duties in signing, submitting and fulfilling personnel data and documents.
• Keep the Pfile system up to date
• Update the progress of the project to the supervisor
• Provide logistics support to recruitment activities such as written tests and interviews
• Other tasks as required

Qualifications

• Bachelor’s degree in related field

Experience and skills

• Good spoken and written English language skills,
• Computer literate (Microsoft Word and Excel are required),
• Customer-oriented, supportive
• Positive working and learning attitude
• Faithfulness, hard-working, details oriented, good interpersonal skill and ability to work in a team
• Good communication skill
• Commitment to Save the Children values

• Good communication skill
• Commitment to Save the Children values

The Organisation

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

• Location: Vietbank Building, 70-72 Ba Trieu, Hoan Kiem, Hanoi
• Closing Date: 27th July, 2023

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties by our global anti-harassment policy.

• Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

• Website: https://ngorecruitment.org/
• Instagram: https://www.instagram.com/ngorecruitment_vn
• LinkedIn: https://www.linkedin.com/in/ngorecruitment
• Group: https://www.facebook.com/groups/VieclamPhichinhphu
• Youtube: http://bit.ly/Youtube_NGORecruitment