Admin Officer

KEY ACCOUNTABILITIES and RESPONSIBILITIES

Under the supervision of Chief of Project Office and Finance Officer in Viet Nam; the Admin Officer will mainly focus on activities related to IECD’s activities

His/her main missions will include:

2.1 Office Administration

Meet and greet guests to the office and answer telephone calls.
Assist project teams to prepare for workshops, training, meetings, and other project activities as needed
Purchase and manage/monitor office supplies and office equipment
Record and maintain equipment and asset of the office
Supporting for office expenses: internet, telephone, water ... and other expenses
Make weekly trips to the post office to collect and send mail and parcels
Processing vouchers for payment including account allocation in the IECD’s budget line and regulations
Ensuring the coordination of all administrative and logistics issues with the assigned counterparts

2.2 Human resource

Prepare for service contracts to suppliers
Prepare paperwork and apply for Foreign Experts’ visas
Maintain and be responsible for the file records system of all required documentation such as correspondence, leases, documents visa and work permit exemption
Support in preparing staff\'s insurance reports
Follow up staff birthdays and send e-cards. Organize monthly a staff birthday party

2.3 Other tasks

Translate documents from Vietnamese into English and vice versa (If needed)
Report partner’s monthly expenses and scan supporting documents
Other tasks as required to ensure a smooth and effective office operation.

Based on his/her experience and interests, he/she should also undertake additional project activities.

DESIRED SKILLS AND EXPERIENCES FOR ENTRY INTO THE ROLE

Skills and experiences expected:

Autonomy and good organizational skills,
Good personal communication skills to communicate and maintain contact with partners and team members
Good computer and information technology skills
Ability to work in a multicultural environment,

STANDARD MINIMUM QUALIFICATIONS

Education: University Degree/ College degree

Experience: At least 1 year of full-time working experience in NGO/ Company

BENEFITS

Competitive salary

Insurances in accordance with the Labor Code

Extra Health Insurance for staff

Working hours: From 9 AM to 6 PM, Monday – Friday.

18 days of Annual Leave

Training/ Teambuilding

Other benefits

LOCATION and CONDITIONS