Admin Officer


KEY ACCOUNTABILITIES and RESPONSIBILITIES

Under the supervision of Chief of Project Office and Finance Officer in Viet Nam; the Admin Officer will mainly focus on activities related to IECD’s activities

His/her main missions will include:

2.1  Office Administration

  • Meet and greet guests to the office and answer telephone calls.
  • Assist project teams to prepare for workshops, training, meetings, and other project activities as needed
  • Purchase and manage/monitor office supplies and office equipment
  • Record and maintain equipment and asset of the office
  • Supporting for office expenses: internet, telephone, water ... and other expenses
  • Make weekly trips to the post office to collect and send mail and parcels
  • Processing vouchers for payment including account allocation in the IECD’s budget line and regulations
  • Ensuring the coordination of all administrative and logistics issues with the assigned counterparts

2.2  Human resource

  • Prepare for service contracts to suppliers
  • Prepare paperwork and apply for Foreign Experts’ visas
  • Maintain and be responsible for the file records system of all required documentation such as correspondence, leases, documents visa and work permit exemption
  • Support in preparing staff\'s insurance reports
  • Follow up staff birthdays and send e-cards. Organize monthly a staff birthday party

2.3  Other tasks

  • Translate documents from Vietnamese into English and vice versa (If needed)
  • Report partner’s monthly expenses and scan supporting documents
  • Other tasks as required to ensure a smooth and effective office operation.

Based on his/her experience and interests, he/she should also undertake additional project activities.

DESIRED SKILLS AND EXPERIENCES FOR ENTRY INTO THE ROLE

Skills and experiences expected:

  • Autonomy and good organizational skills,
  • Good personal communication skills to communicate and maintain contact with partners and team members
  • Good computer and information technology skills
  • Ability to work in a multicultural environment,

STANDARD MINIMUM QUALIFICATIONS

Education:             University Degree/ College degree

Experience:           At least 1 year of full-time working experience in NGO/ Company

BENEFITS

Competitive salary

Insurances in accordance with the Labor Code

Extra Health Insurance for staff

Working hours: From 9 AM to 6 PM, Monday – Friday.

18 days of Annual Leave

Training/ Teambuilding

Other benefits

LOCATION and CONDITIONS

Location:                Ho Chi Minh City

Salary:                     According to profile and work experience

Starting Date:         As soon as possible

Languages:

-       Vietnamese (EXCELLENT in Speaking, Listening and Very good in Writing and Reading)

-       English (GOOD in Speaking, Listening)

HOW to APPLY

Please send your resume & cover letter to lanhuong.le@iecd.org.vn

Application Deadline:   20 March 2021 or as soon as  possible

Kênh kiến thức kỹ năng, phát triển bản thân, hướng nghiệp, blog nhân sự

Recent Job

Finance Director (FIT)

Deadline: 30/04/2024

Program Manager (IECD)

Deadline: 31/03/2024

Finance Officer (WWF)

Deadline: 30/04/2024
Top List in the World https://top-list-co.blogspot.com/