- Greet visitorsto the office;
- Answer and handle queries via phone, emails and general correspondence;;
- Manage the organizational/financial filing system;
- Be responsible for daily office administration issues, visa arrangement, work permit for expatriates;
- Be responsible for operation, management and maintenance of office equipment and supplies;
- Handle/manage contracting with and supervision of cleaning personnel, IT person and other service provider(s);
- Logistic supports to TT staff fieldtrips (booking air ticket, accommodation, transportation) and events organization (meetings, workshops, etc.);
- Monitor and update staff leave records;
- Maintain office assets; manage and provide regular update of the office’s assets inventory;
- Reconcile social, health, unemployment insurance data on monthly and yearly basis;
- Complete administrative tasks regarding HR management (including dealing with Social Insurance Office);
- Handle paper work with concerned government agencies;
- Perform other operational and administrative tasks as required and assigned by the line manager.
- Carry out all tasks related to banking (liaising with the bank, bank transactions and reconciliation);
- Prepare bank and cash payment vouchers (making advances and clearing advances to staff, consultants and suppliers including checking advance/payment requests and all the supporting document);
- Manage office petty cash;
- Other finance tasks as required and assigned by the line manager.
- University Degree in Social sciences, Public Administration, Business Administration, Development Studies, Law or other relevant fields;
- At least 2 years of relevant working experience, ideally in an NGO environment;
- Knowledge of TI/TT approach and work in Vietnam is a strong advantage;
- Excellent English and Vietnamese skills (written and spoken);
- Strong IT and computer skills.
- Strong and demonstrated interest and commitment to anti-corruption;
- A reputation for and commitment to integrity and honesty; Attentive to detail, diligent and reliable;
- Exceptional multitaskerOpen-minded and willing to learn and apply new concepts;
- A team player with strong interpersonal, inter-cultural and communication skills.
- inclusive of Social Insurance, Health Insurance and Unemployment Insurance contributed as well as personal income tax (PIT) paid by the employee.
- exclusive of Social Insurance, Health Insurance and Unemployment Insurance contributed by the employer.
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