- Organization of travel arrangements, accommodation and other administration related tasks for national and international employees and visitors (bookings and reservations, advance payment, international employees or visitors authorization letters, etc).
- Assist for the organization of meetings, seminars, events, workshops (invitations, facilities, consumables, etc).
- Responsible for internal communication by taking team meeting minutes and sending them to all team members.
- Financial management of the office cash box: manage cash expenditures; administer and review the advance and settlement to ensure compliance and accuracy; manage cash books (bookkeeping), petty cash and preparation of end of month accountability bills for the project coordinator; implement good accounting practices and financial controls.
- Ensure that sufficient fund for payment availability in the cash box and maintain a good relationship with partners and suppliers.
- Support the coordination team in preparing documents for internal and as well as external auditors. Ensure all financial documents are reviewed and filed properly and clarify any issues identified.
- Complete filing and photocopying as required.
- Manage the inventory, stocking of all office supplies to ensure that they are adequately stocked and properly maintained (office supplies, stationary, etc).
- Visitor register and pick-up of office phone calls.
- Prepare and draft official letters, documents both in Vietnamese and English as required. • Provide written translation when requested.
- Assist the coordination team on human resource management and procedures (staff monthly salaries and insurances payment, benefits payment, renewal of work contract, day-offs and holidays tracking, etc).
- Project vehicle management (assigning motorbikes, safety & security, insurance, maintenance, log sheet and etc).
- Ensure that incoming purchase requests are completed correctly and in accordance with the project’s financial regulations (call for suppliers, bid analysis and supplier contracts). • Pro-active follow up & monitoring of all pending orders and providing regular status update, flagging any issues, potential delay to the coordination team.
- Update regularly and manage the supplier’s database.
- Purchase supplies and equipment according to received and approved requests. Assist project staff in purchasing project materials and supplies as required.
- Report in a timely manner on damage and loss of goods and write all incident reports.
- Minimum three years of work experience in accounting and office administration in private or international organizations (Work experience in iNGO/local NGO environment is a plus); • Good English language communication skills (both oral and written);
- Expertise using Microsoft office, including Word, Excel and Powerpoint, and internet applications;
- Multi-task and prioritize effectively, attention to apply guidance from the coordination team; • Self-directed, reliable, accountable, professional, effective coordination and delegation, good in communication;
- Honest, approachable, flexible, with high team spirit.
- Local contract for a Vietnamese nationality
- Fixed contract of 1 year, with possibility of renewal
- Net monthly salary according to experience and salary grid of Agrisud
- Position based in the project office in Sa Pa, Lao Cai Province, Vietnam.
- Office : Hoang Lien National Park, No. 89 - Group 11b - Nguyễn Chí Thanh Road – Phan Si Pang Ward - Sa Pa Town - Lào Cai Province
- Field work: in Hoang Lien National Park area, under the arangement of IDEAS Project. Application Information
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
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- Youtube: http://bit.ly/Youtube_NGORecruitment
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