Administration Officer (SAFEGRO)

Job Description

Location: HCM City
Hours: Fulltime
Salary: Negotiable
Reporting to: Project Director (HPO)
Contract length: 1 year, extendable
Starting time: As soon as possible

Background

Alinea International Canada provides management and technical expertise to developing and transitional country partners on projects that promote sustainable growth and meaningful opportunities for people to improve their lives. Over the past 30 years, Alinea has managed and implemented more than 350 projects and assignments in dozens of countries worldwide.

Alinea is currently recruiting an Administration Officer for the Safe Food for Growth project (SAFEGRO), in HCM City. The objective of the project is to improve the performance of national and sub-national governments in enforcing food safety regulations; to increase competitiveness of Vietnamese agri-food products domestically and internationally; and to increase consumer demand for safe agri-food in Vietnam. The project will operate across the agri-food value chain by engaging and building the capacity of three main target groups: the public sector (enabling environment), the private sector (supply side), and the consumer (demand side).

In partnership with the University of Guelph (Canada), Alinea International works with national and regional governments to enforce food safety regulations, private sector suppliers to increase the competitiveness of Vietnamese food products domestically and internationally, and consumers to improve demand for safe food in Vietnam. Key partners on this project include The Ministry of Agriculture Rural Development (MARD), the Ministry of Industry and Trade (MOIT), the Ministry of Health (MOH), and Vietnamese academic institutions.

Job Summary

The Admin Officer is responsible for the efficient working of project operations in HCM City by ensuring the policies, processes and issues are handled in accordance with SAFEGRO’s and Global Affairs Canada Manuals/Policies and current Vietnamese Laws and regulations; and is responsible for the administration, organization and coordination of office operations, procedures, and resources to effectively support the smooth operation of all project activities in the Ho Chi Minh City and surrounding provinces.

The Admin Officer will be responsible for the following key activities:

Being the contact person for project administration and information of the office in HCM city
Being responsible for the day-to-day administration management to ensure smooth running of office operations there.
Being responsible for organizing events of SAFEGRO (Partner meeting, workshops, trainings, conferences, study tours, staff outing, staff retreat, etc.) in HCM city and adjacent regions.
Prepares the correspondence/letters/reports (both in English and Vietnamese) to relevant authorities, donors, partners, and other stakeholders as required coordinating translation services through the HPO.
Support all project staff and consultants in booking accommodation, vehicles, arranging travel when they have field trips in HCM City and adjacent provinces and other support as needed.
Local logistics arrangement for international experts.
Support Project Accountant in collecting invoices and supporting documents for all payments occur in HCM and the Southern provinces.
Document storage, including hard copies of materials and reports, and electronic files using project SharePoint.
Provides administrative support for international and local consultants, staff, and volunteers.
Performingother related duties as required by the Project Director or HCM Food Safety Specialist.

Qualification Requirements

The Administration Officer should possess excellent organizational skills, interpersonal and teamwork skill, strong negotiation, communication skills including English language capability, and be familiar with working in the international development sector.
Bachelor’s degree or higher in Human Resources, Business/Administration Management or other relevant discipline.
At least five years of professional experience in administration task, office management are required.
Proficient in writing correspondence/documents in both English and Vietnamese.
Good knowledge of Vietnamese laws on labor, social & health insurance and other relevant applicable laws, codes and regulations.
Good organizational and time-management skills to meet deadlines.
Ability to work independently, prioritize tasks and to take initiative, as well as ability to work in a team.
Strong computer skills (Microsoft word, Excel, power point and other basic applications).
Gender sensitivity and experience in accounting will be advantageous.

Compensation

Alinea offers competitive salaries and an excellent benefits package. Salary will be commensurate with qualifications and experience.

How to apply

For those who are interested in applying for the administration officer in HCMC position, please send your application (letter of interest and CV with details on qualifications and experiences) with at least 3 referees by email to ngochungnguyen@alineainternational.com Please include the job title in your email subject line.

Application form: Only via email

Deadline: 08/12/2023

Interview announcement: Via email only to selected candidate, maximum 15 working days after the deadline of application.

We welcome all applications, regardless of ethnicity, age, gender, sexual orientation, gender identity and expression; candidates that are belong to underrepresented groups are strongly encouraged to apply. The recruitment process is based on fair standards.