Administrative and Finance Officer

Administrative and Finance Officer - FSSP, Vietnam

Cowater is currently recruiting a Financial and Administrative Officer for a proposal we are developing for Global Affairs Canada’s Field Services Support Project (FSSP) in Hanoi, Vietnam. This position, conditional on the project being awarded to Cowater, is full-time and based in Vietnam.

The Field Services Support Project will support Canada’s programming in Vietnam by offering technical, research, logistical, procurement and administrative support to Global Affairs Canada’s activities and initiatives.

Education:

Graduate university degree in a relevant discipline such as business, finance, accounting or management.

Candidates should be able to demonstrate additional trainings/courses in subjects such as accounting, finance, Project management, Public administration, Procurement management, Results-based management, and Human resources management.

Minimum Experience:

Previous experience working on international development programming - with a focus on long-term programming;
Candidates should have a minimum of 4 years of experience in similar roles on international development programming. A preference will be given to candidates with significant experience in Vietnam or the ASEAN region;
Candidates must demonstrate experience working successfully with a range of stakeholders in an international development context.

Key Skills/Responsibilities

ensuring maintenance of the record keeping and filing system;
providing advice on obtaining permanent accommodation, utilities, security, permits and other official documents;
providing advice or assistance in connection with local government documentation requirements, visa and work permit processes, and related services, such as arranging for security and accommodation;
managing and monitoring the projects finances including maintaining the accounts payable and accounts receivable systems, tracking and monitoring expenses, and preparing budgets;
administering timely payments to suppliers, contractors and technical specialists;
preparing financial and procurement reports;
developing and managing reporting and invoicing for services rendered;
providing financial advice related to local laws and regulations, financial institutions and the reasonableness of estimated expenses for products or services;
ensuring the administration of the roster of technical specialists;
supporting the administration of contracts coordinated;
supporting procurement processes;
managing accommodation reservations and other needs for the program’s projects;
maintaining an information management system for all electronic and paper information related to the project
assisting with travel and logistical arrangements for technical specialists and other recipients;
managing the provision of administrative services, including, but not limited to, document production and binding, and translation and interpretation services;
administering the provision of logistical services, such as arranging vehicle rental, travel arrangements, event and mission planning and management, and the like, as required;
providing procurement services for goods and services, including, but not limited to, the procurement of technical specialist services through local and international competitive processes;

Language Proficiency:

Candidates must possess an advanced professional proficiency in English.

Employment Conditions:

Candidates must be able to live and work in the project country. The ideal candidate will already be living in/based in Vietnam

Application Process

Candidates are encouraged to apply by 15 January 2023/as soon as possible.

For your application to be considered, please upload your documents as followed: Candidate Last Name, First Name, date, Title of the Position.

Interested candidates are invited to send an application to Hannatu.ogunnaike@cowater.com

Applications should include:

A cover letter responding to the selection criteria.
A Curriculum Vitae.
Contact details of three referees.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

About Us

With more than 35 years’ experience, Cowater International is a global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec; London, United Kingdom; Nairobi, Kenya; and Brussels, Belgium, in addition to project offices in a wide variety of other locations across Northern and Sub-Saharan Africa, the Middle East, Latin America, the Caribbean and Asia.

We thank you for your interest in building a better tomorrow

Tags: Aus4Equality | GREAT Program