Administrative Assistant

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Lusaka (Zambia)
  • Deadline: 11/12/2021
Organizational Setting The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger and malnutrition. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.      
Tasks and responsibilities
  • Generate and process invoices and payments in GRMS and Straight2Bank platform
  • Ensure that all supporting documents and information required to justify payment, including receipts, banking details are complete before releasing payments
  •  Settle invoices and claims after verification of supporting documents
  •  Assist in the preparation of bank reconciliations and monthly management reports
  •  Provide travel assistance and arrangements for staff based on the organization’s rules and policies
  •  Liaise with relevant travel agents to ensure that the organization obtains the best service and price for all travel
  •  Process travel expense claims, in accordance with the organization’s rules and policies; verify travel performed against appropriate entitlements
  •  Identify, review and claim refunds of travel costs from travel agents or travellers and take necessary follow up action
  •  Assist staff on issues relating to related administrative matters such as visas, security clearance, documentation procedures, etc.
  •  Process Travel Authorizations for Non-Staff Travelers
  •  Any other tasks as assigned under admin unit
  CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements
  •  Bachelor of Science degree with finance knowledge
  • At least three years of accounting, administrative and travel management experience.
  •  Working knowledge of English as a language
  • National of Zambia.
ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

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