Administrative Assistant

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM – FS is FP-7.  Actual FS salary determined by Washington D.C.
Open to: All Interested Applicants / All Sources

Security Clearance Required: Public Trust – Background Investigation

Appointment Type: Permanent

Appointment Type Details: Indefinite subject to successful completion of probationary period

Marketing Statement:We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• • Full Time 40 hours per week

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Not Required

Duties

Incumbent of this position will provide secretarial and administrative support to the General Services Officers (GSO) and LE staff by using good working knowledge of the GSO office. In addition, the incumbent will serve as a receptionist for the Management Unit. The incumbent will act as Travel arranger for all GSO officers and staff. S/he will assist travelers with training request, insurance, hotel, visa and back up the Travel section.  The incumbent will be directly supervised by the Supervisory General Services Officer.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  At least three (03) years specific progressively responsible professional experience in secretarial or administrative assistance, with at least two years providing support to a senior executive at a governmental, international, or multi-national organization, is required.

JOB KNOWLEDGE: Must have working knowledge of the important functions under the General Services Office and possess the ability to deal with Host Government officials at senior ministerial rank.

Education Requirements:

College or University studies is required.

Evaluations:

LANGUAGE: 

Fluency in Speaking/Reading/Writing English is required. (This will be tested.)

Fluency in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: 

Must/Must have:

• • Be able to perform computer operation with commonly used programs such as word processing, electronic calendaring systems, and basic accounting.

• • Possess deep organizational skills with a focus on customer service.

• • Be able to communicate with both American Officers and Vietnamese staff in the U.S. Mission, Vietnamese Government officials up to senior and ministerial rank in friendly and supportive nature.

• • Proficiency in Microsoft Office software applications, including Word, Excel, PowerPoint and Outlook.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Local security or Public trust clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.

Required Documents:

Please provide the required documentation listed below with your application

• • Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)

• • Vietnamese ID

• • Residency and/or Work Permit (If you are not Vietnamese Citizen)

• • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• • SF-50 (if applicable)

• • Other Document

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.