Administrative Assistant

Administrative Assistant Closing date: Wednesday, 31 March 2021 Vacancy Type: Local Contracted Field of expertise: General Administration Duty station: Vienna Deadline for application: 31 March 2021 - 23: 59 Central European Time (CET/CEST) Background The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. Tasks and Responsibilities Under the overall supervision of the Deputy Co-ordinator / Head, Economic Activities, and the direct supervision of the Executive Secretary, the incumbent performs daily administrative and secretarial tasks. More specifically, the Administrative Assistant is: Managing travel arrangements for OCEEA staff and external sponsored participants; Assisting in management of extra-budgetary and UB project budgets; Maintaining a variety of office records, reference and materials; Summarising background material required for preparation of papers and circulating documents; Assisting in the preparation and follow-up of conferences and meetings organised by OCEEA; Performing other administrative, supportive, monitoring and record-keeping functions related to OCEEA activities and organisation of events as requested. For more detailed information on the structure and work of the OSCE Secretariat, please see //www.osce.org/secretariat">https: //www.osce.org/secretariat Necessary Qualifications
  • Completed secondary education preferably supplemented by secretarial training, including formal courses related to the work of the organisation;
  • Three years of administrative, secretarial and clerical experience;
  • Experience in accounting is desirable; experience from practical work related to international projects is an asset;
  • Professional fluency in English; knowledge of German and/or another OSCE working language would be an asset;
  • Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
  • Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
  • Ability to operate standard computer applications including practical experience with Microsoft package.
Required competencies Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization's core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package Monthly remuneration, subject to social security deduction, is EUR 3,416 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale. How To Apply If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.   Link: https://unjobs.org/vacancies/1614805592950 Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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