Administrative Assistant (DPAA) (US Embassy Hanoi)

About

Hiring Agency: Embassy Hanoi
Position Title: Administrative Assistant (Logistics Assistant - DPAA)
Open Period: 06/12/2023 - 06/28/2023
Salary: USD $13,827 /Per Year
Work Schedule: Full-time - Indefinite subject to successful completion of probationary period.
Duty Location(s): 1 in Hanoi, VM

Duties

Under the supervision of the Financial Procurement Management Analyst, the incumbent will serve as the principal contact with the U.S. Embassy Financial Management Section (FMC) on all payment transactions for Detachment Two office of the Defense POW/MIA Accounting Agency (DPAA). The incumbent will prepare and process all contractor/vendor payments through the FMC and track the status of final payment vouchers to ensure payments are timely and accurately received. The incumbent will perform the review of vouchers for accuracy, reconciles accounts, updates financial records, and provides weekly status reports to the Financial Procurement Management Analyst.

The incumbent will be responsible for assisting the Financial Procurement Management Analyst in processing procurements of all supplies/services through U.S. Embassy General Services Office, independently preparing all customs clearance documentation and cargo manifests for import and export of cargo and equipment for the deployment/redeployment of teams coming into the country for Joint Field Activity (JFA)'s and channel flights. The incumbent will also maintain and control all of Detachment Two's non-expendable and expendable property logs.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

A minimum of two years prior work experience in administration, accounting, or bookkeeping is required

JOB KNOWLEDGE: Must have:

A clear comprehension of accounting systems mandatory. Must be able to use a computer with emphasis on Microsoft Excel spreadsheets.
Must have good knowledge of accounting and payment processes.
Must be generally familiar with foreign accounting principles and concepts.
Must be able within a year from hiring to develop and maintain significant knowledge of Department of State (DOS) and Department of Defense (DOD) rules and regulations that pertain to vouchering, procurement. and travel.

Education Requirements: A bachelor's degree in financial management or business administration is required.

Evaluations:

LANGUAGE:

Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.)
Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Strong computer skills including Microsoft Office applications (Excel, Power Point, and Word), internet and website navigation skills, and automated financial and/accounting applications. Ability to analyze data, accounting and payment records and reports, and obtain necessary information to correct problems. Proficiency in the use of computer, a calculator and ability to understand and get used of the program of Funding Administration and Standardized Document Automatic System (FASDAS). Level I typing ability and master of excel spreadsheet are required. Must be skilled in using computer terminal to maintain final database.
Strong writing and oral communication skills; solid interpersonal skills. Solid interpersonal skills and ability to work in a team including with colleagues in different physical locations and under continuous pressure.
Must be able to recommend changes in processes and procedures in order to realize improvements in operational efficiency and customer service.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits: Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above.

1. Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

2. Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every 5 years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
Invest in yourself - 1 day
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance. To apply for this position, click the “Apply to this vacancy” button at the header of the page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/