Administrative Assistant (Medical Unit) (US Embassy Hanoi)

About

Hiring Agency: Embassy Hanoi
Position Title: Administrative Assistant (Medical Unit) - All Interested Applicants
Open Period: 07/12/2023 - 07/26/2023
Salary: USD $13,827 /Per Year
Work Schedule: Full-time - Indefinite subject to successful completion of probationary period.
Duty Location(s): 1 in Hanoi, VM

Duties

The incumbent of this position will oversee, direct, and execute all administrative functions and responsibilities for the Medical Unit as assigned by the Direct Hire Foreign Service Medical Specialists (Regional Medical Officer, Regional Medical Officer/Psychiatrist, and Medical Provider). The incumbent will act as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, family members, Locally Employed (LE) Staff, personnel from other agencies and regional posts, and medical, nursing and ancillary health services within the local community. The incumbent is under the direct supervision of the Medical Provider.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Minimum one (1) year of experience within a healthcare facility as an Office Manager or Administrative Assistant is required.

JOB KNOWLEDGE: Must have:

Detailed knowledge of the host country local medical care system as well as of the host country general office supply vendors and service providers.
Knowledge of office management systems and procedures; knowledge of customer service principles and practices.
Must understand basic accounting principles.

Education Requirements:

Two years of general college or university studies is required.

Evaluations:

LANGUAGE:

Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.)
Good working knowledge in in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Be proficient in Microsoft (MS) Outlook; MS Office (Word, Excel, Access, PowerPoint).
Be flexible, service-oriented, self-motivated and able to work within the existing Mission structure.
Ability to organize, multi-task, prioritize and work under pressure.
Possess strong customer service, verbal communication and listening skills.
Writing skill (This will be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits: Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above. 1. Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

2. Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every 5 years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
Invest in yourself - 1 day
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance. To apply for this position, click the “Apply to this vacancy” button at the header of the page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

Tags: US Embassy Hanoi