Administrative Assistant (PCO) (US Embassy Hanoi)

About

Announcement Number: HANOI-2023-49
Hiring Agency: Embassy Hanoi
Position Title: Administrative Assistant (PCO)
Open Period: 07/18/2023 - 08/01/2023
Vacancy Time Zone: GMT+7
Series/Grade: LE - 0105 7
Salary: USD $13,827 /Per Year
Work Schedule: Full-time - 40 hours per week. Indefinite subject to successful completion of probationary period.
Promotion Potential: LE-7
Duty Location(s): Hanoi, VM
For More Info:
- HR Section
- 84-24-38505000 Ext: 5127
- HanoiHR@state.gov

Duties

This position is in the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office (PCO) in Vietnam. The PEPFAR program and U.S. Government (USG) health investments are guided by the U.S.-Vietnam Comprehensive Partnership, the PEPFAR Partnership Framework, the Integrated Country Strategy and annual guidance from the Office of the U.S. Global AIDS Coordinator (S/GAC).

Incumbent of this position will be a critical team member to support the whole PCO team and the larger PEPFAR interagency team, including program management and administrative tasks. The incumbent will be the point of contact for communication with USG agencies and external stakeholders, such as the Government of Vietnam relevant agencies and offices, multilateral partners, implementing agencies and community organizations.

The incumbent will exercise constant, clear and tactful judgment and communication with a wide range of contacts within the Mission and with public and non-public stakeholders.

Requirements

EXPERIENCE: At three years’ work experience in program support and administrative management is required.
JOB KNOWLEDGE: Must have: Basic knowledge of the Government of Vietnam organizational structures and key offices to HIV issues.
EDUCATION: College or university studies is required.

Evaluations

LANGUAGE:

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)
Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have:

Ability to conceptualize and manage programs in a complex multi-disciplinary environment.
Outstanding written and oral communication skills that accurately convey information in a variety of settings and formats to meet varied levels of understanding by different audiences
Some interpretation and translation skills;
Computer applications knowledge and ability to use basic desktop software programs for internal management and presentations, such as Word, Excel, Outlook, PowerPoint, Publisher.
Ability to work independently under pressure and meet deadlines within a large team framework.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits

Allowances

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
Invest in yourself - 1 workday
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM.
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a public clearance.

To apply for this position click the “Apply to this vacancy” button at the header of this page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/