Administrative Clerk (OBO) (US Embassy Hanoi)

About the position

Hiring Agency: Embassy Hanoi
Position Title: Administrative Clerk (OBO)
Open Period: 05/30/2023 - 06/13/2023
Salary: USD $12,160 /Per Year
Work Schedule: Full-time - 40 hours per week. Definite subject to successful completion of probationary period (3-year fixed-term with an extension possibility)
Duty Location(s): 1 in Hanoi, VM

Duties

Under the direction of the Supervisory Administrative Assistant or Project Director, the Overseas Buildings Operations (OBO) Administrative Clerk will furnish a wide range of administrative duties. These activities may include, but not limited to, financial, procurement and supplies, computer network, shipping and travel, personnel, and other duties as assigned.

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least two (2) years of clerical/administrative/customer service experience in an office setting is required.

JOB KNOWLEDGE: Must have/Must be

Knowledge of office management functions, services, procedures and standard information sources.
Knowledge of general design/construction guidelines and vocabulary.
Knowledge of host-nation employment and VAT requirements.

Education Requirements: Completion of secondary school (grade 12) is required.

Evaluations:

LANGUAGE:

Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.)
Good working knowledge in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES:

Must be able to deal effectively with customers and organize own work to meet established deadlines.
Good customer service orientation and interpersonal skills.
Must be able to use a computer for data entry, spreadsheets, word processing, and email.
Ability to establish and maintain liaison with personnel at all levels in other organizations in order to coordinate personnel matters.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above.

1. Allowances:

Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years).
Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

2. Benefits

Tet Bonus - one-month basic salary
Merit Based Compensation - annual salary increase based on performance
Annual leave - 120 hours per year and the annual leave hours will increase every 5 years of creditable service according to local labor law
Sick leave according to local labor law
Family leave - up to 5 days and other special leave as stipulated in the local labor law
Invest in yourself - 1 day
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance
Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each EFM
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply:

All candidates must be able to obtain and hold a public clearance. To apply for this position, click the “Apply to this vacancy” button at the header of the page. For more information on how to apply visit the Mission internet site: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/