Administrative Executive

DUTIES Incumbent of this position will provide administrative and other office management support to the International Narcotics and Law Enforcement (INL Hanoi) section.  The section will receive and generate an increasingly higher number of documents, including procurement and travel forms, as well as documents related to the travel of INL personnel.  The incumbent will be under the direct supervision of the INL Director and Deputy Political Counselor. Qualifications and Evaluations   EXPERIENCE:  At least two years of administrative/secretarial experience is required.   JOB KNOWLEDGE: Must have/be able to:
  • Good working knowledge of computer programs and systems.
  • Demonstrate a good working knowledge of organizational management systems, instructions, procedures, correspondence, regulations, and directives knowledge from previous work experience.
Education Requirements: A University or College studies is required.   LANGUAGE:  Level 3 (Good working knowledge) Speaking/Reading/Writing English is required. (This will be tested.) Level 3 (Good working knowledge) Speaking/Reading/Writing Vietnamese is required.   SKILLS AND ABILITIES: Must have/be able to:
  • Proficiency in Microsoft Office (Word, Excel, Access and PowerPoint), Microsoft Outlook.
  • Ability to work in a team environment and adapt to the existing work environment.
  • Possess good communication and interpersonal skills.
  EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard trace, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.   QUALIFICATIONS: All applicants under consideration will be required to pass medical and security certifications.   BENEFITS: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office. Other Information: HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER:
  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **
  * IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.   ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.   For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.   HOW TO APPLY:   All candidates must be able to obtain and hold a Local security or Public trust clearance. To apply for this position click the “Submit Application” button.  For more information on how to apply, visit the Mission internet site. Required Documents: Please provide the required documentation listed below with your application  
  • Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
  • Vietnamese ID
  • Residency and/or Work Permit (If you are not Vietnamese Citizen)
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  Next Steps: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.   For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. is attached to this announcement.   Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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