- Assist HR/Procurement Officer to control Program server, manage access rights and information database; oversee the maintenance and troubleshooting of information systems; ensure ongoing effectiveness of the Program’s information technology system;
- Manage and keep an up-to-date and efficient office’s filing and correspondence system and database of both soft copy and hard copies (except for finance matters); and
- Ensure security of hard copy filing and back-up of soft copy of administrative documents.
- Coordinate and assist the organization of Program events, workshops and meetings including venue coordination, invitations, participation confirmation, travel and accommodation arrangements, supplies and materials, equipment hire; and process payment to event suppliers; and
- Coordinate and provide logistical support for Program activities and tasks, including travel arrangements, visas, field visits, and DFAT/counterpart visits.
- Order stationery and small consumables for the office, in close cooperation with Finance Officer to maximise value for money and the best possible service delivery and follow-up on invoices and payment;
- AdministerProgram assets office equipment and vehicles’ repair/maintenance; and
- Take care of registration/modification of the use of the office telephone/fax/internet.
- Manage petty cash to include accurate recording and weekly reconciliation of all transactions, disbursements (such as vehicle claims, office supplies, etc) and any deposits/refunds into petty cash;
- Assist Program Finance Officer in processing per diem, advances and keep track of per diem/advances outstanding as per GREAT’s cost-norms and policy;
- Assist Program Finance Officer in annual Personal Income Tax finalization (reconcile PIT code and Identity card number; prepare PIT receipt for consultants and partners);
- Assist Program Finance Officer in semi-annual physical inventory check; and
- Support the audit of projects under GREAT, and the audit of the Program
- Assist HR/Procurement Officer in management of advisor stock take, staff annual leave and timesheet, recruitment and contract management process.
- University Degree
- 1-3 years of experience in a similar role
- Bilingual (English and Vietnamese) at an advanced level;
- Experience in expense accounting is a plus;
- Proficient in using Microsoft Office suite with advanced Microsoft Word skills;
- Advanced filing skills (both electronic file management and hardcopy filing protocols);
- Quality (accurate, precise, thorough, complete, attention to detail);
- Timeliness (meet deadlines, generally handle duties in an efficient and timely manner);
- Willingness to learn and to be trained;
- Helpfulness / positive attitude / diplomacy;
- Organization (tidy and efficient workspace and electronic files);
- Multi-tasking (prioritizing and juggling various tasks effectively);
- Attendance / punctuality; and
- Ability to work effectively in a fast-paced environment
- A cover letter including a response to each of the selection criteria
- A detailed Curriculum Vitae
- Contact of 03 referees
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
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- Youtube: http://bit.ly/Youtube_NGORecruitment
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