- Financial Manager
- HR Manager
- Admin team
- Study teams
- Assist to procure equipment and monitor the flow of equipment for Hanoi office;
- Ensure that all office equipment g. telephones, air conditioners, photocopier, fax, printer, etc. are maintained in good condition;
- Assist to office procurement such as seeking for suppliers and preparing quotations;
- Take care the online fixed asset management system and year end physical verification of assets;
- Ensure general office supplies (stationery, reception) are timely attained;
- Assist to send and collect letters and documents from/to the Hanoi office;
- Assist to maintain the filing systems of administrative documents;
- Assist to organize meetings, workshops, seminars and general office events;
- Assist to do interpretation and translation work to serve the project activities;
- Assist to provide logistics support (visa application, accommodation, air tickets, transportation, etc.) and maintain good communication with visitors, guests, counterparts, project staff, and consultants;
- Work with health insurance agency to update staff amendment and prepare payment orders;
- Take care of Leave Request system, daily check and lock data;
- Prepare administrative clearances submitted to partners regarding general affairs of Woolcock office;
- Assist to develop administrative guidelines, procedures, templates;
- Assist to recruitment process such as templating, advertising, making appointment with applicants;
- Assist to process service contracts and update to contract management system;
- Carry out other tasks assigned by the management team. Financial support:
- Manage petty cash of Hanoi office and enter data of cash payment of Hanoi office into XERO;
- Assist to scan and maintain the filing systems of financial documents;
- Prepare electronic bank transfers under the instruction and control of the FM;
- Check supporting documents and register qualified dependents of staff for PIT reduction;
- Assist to carry out other financial activities as
- University degree in administration or finance or other relevant areas is preferred
- Preferably at least 1 year of experience in administrative/secretarial
- Highly motivated, willing to learn, good team work, service-oriented and able to work under high pressure and within a limited time frame;
- Professional use of personal computer utilizing word processing, spreadsheet software programs (e.g. MS Office, MS Word, Ms Excel);
- Excellent communication skills;
- Good written and spoken English skills;
- Ability to focus and pay attention to
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
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