Administrative Intern (ORBIS)

BACKGROUND

Orbis International is a nonprofit global development organization dedicated to saving sight worldwide. Our mission is to preserve and restore sight by strengthening the capacity of local institutions in their efforts to prevent and treat blindness. Our goal is a world in which no one is needlessly blind, where quality eye care is available to everyone. Since 1982, ORBIS has treated and transformed the lives of more than 10 million people in 87 countries.

JOB FUNCTION

This position is 6-month contract and based in Hanoi.

Maintain reception area clean and tidy
Respond to incoming calls politely, take message and direct to relevant person
Provide efficient service in distribution of incoming mail and dispatch outgoing mail; make sure the mails are filed physically (if needed) and electronically
Support small purchase of office equipment, stationeries and other supplies in alignment with Orbis procurement policy
Provide administration support and logistic arrangement to project meeting, workshop, seminar as assigned by supervisor.
Support office events, donor visit, fundraising campaign, etc. when required
Make travel arrangements for Orbis staffs, visitor including booking flights, arranging ground transportation, hotel accommodation and visa applications. Update calendars and schedule meetings when required
Translate documents from English into Vietnamese and vice versa and taking minutes for meetings when required.
Assist the Finance and Administrative Officer in calculation check, stamping, filing, photocopying and scanning documents
Other relevant tasks assigned by the direct supervisor from time to time

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REQUIREMENTS

Vietnamese citizen
University degree in English, social sciences, business administration, business management or in relevant fields
A fresh graduate who is pursuing admin job and demonstrates interest in this position
Ability to communicate effectively both in written and oral in Vietnamese and English
Strong organizational skills to be able to handle multiple tasks
Proficiency in Microsoft Office and be able to use automated office equipment and software programs
Be trustworthy and patient
Customer oriented mindset and attention to details
Be a forward thinker and quick understudy with an aptitude to learn