Administrative Intern (Orbis)

Orbis International is a nonprofit global development organization dedicated to saving sight worldwide. Our mission is to preserve and restore sight by strengthening the capacity of local institutions in their efforts to prevent and treat blindness. Our goal is a world in which no one is needlessly blind, where quality eye care is available to everyone. Since 1982, ORBIS has treated and transformed the lives of more than 10 million people in 87 countries.

Orbis has been working in Vietnam since 1996, supporting the country’s efforts to prevent and treat avoidable blindness, especially among children, marginalized rural communities, and people with diabetes. Orbis established a permanent office in Vietnam in 2003.

Orbis Vietnam works closely with the Ministry of Health, medical universities, and eye care institutions to strengthen the overall eye health system of the country. Orbis also implements training programs that are building the skills of entire eye care teams across the country – from health workers in rural clinics to eye surgeons in urban centers.

Job summary

We aim at supporting the community, especially young generation, by providing the working opportunities in the organization. Internship program with Orbis enables students and fresh graduate to work in a recognized international organization, learning from leaders while sharpen their expertise as well as interpersonal skills.

The Administrative Intern will assist all day-to-day tasks under the supervision and instruction of the Office Manager and the Finance Officer.

This is a full-time position and based in Hanoi.

Essential job functions / Key areas of responsibility

Greet and welcome visitors
Maintain reception area clean and tidy all the time
Respond to all incoming calls politely, take message and direct to relevant person
Provide efficient service in distribution of incoming mail and dispatch outgoing mail; make sure the mails are filed physically (if needed) and electronically
Support small purchase of office equipment, stationeries and other supplies in alignment with Orbis procurement policy
Support in arranging logistics for office/project events, meetings, conferences, workshops and seminars
Make travel arrangements for Orbis staffs including booking flights, arranging ground transportation and hotel accommodation
Update calendars and schedule meetings when required
Translate documents from English into Vietnamese and vice versa
Assist the Finance Officer in calculation check, stamping, filing, photocopying and scanning documents
Other relevant tasks assigned by the direct supervisor from time to time.

The position will ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Qualifications & Skills

Vietnamese citizen
A fresh graduate who is pursuing admin job and demonstrates interest in this position
Ability to communicate effectively both in written and oral in Vietnamese and English
Strong organizational skills to be able to handle multiple tasks
Proficiency in Microsoft Office and be able to use automated office equipment and software programs
Be trustworthy and patient
Customer oriented mindset and attention to details
Be a forward thinker and quick understudy with an aptitude to learn

Benefits

Friendly working environment
Internship allowance
Travel allowance when on duty travel
Free lunch in the office
Opportunity to participate in group training for professional development
A certificate from Orbis Vietnam upon completion of 6-month internship period

How to Apply

Please send your motivation letter and CV to the email admin.vietnam@orbis.org, cc anh.buivan@orbis.org. Email subject should be “Application for the position of Administrative Intern”

Deadline for submission: no later than 17.00 on September 8, 2023

Only shortlisted candidate will be contacted for interview.

Please follow us on Orbis Vietnam | Facebook to learn more about what we are doing.

To learn more about Orbis International, go to http://www.orbis.org

Orbis is an Equal Opportunity Employer.

As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.

Job Description

Introduction

Job summary

Essential job functions / Key areas of responsibility

Qualifications & Skills

Benefits

How to Apply

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