Administrative Officer

Org. Setting and Reporting

This temporary position is located in the Executive Office (EO) of the Office of Internal Oversight Services (OIOS) in New York Headquarters and is available until 31 December 2020. The Administrative Officer will report to the Executive Officer.

Responsibilities

The Administrative Officer will be responsible for the following duties:

HUMAN RESOURCES MANAGEMENT • Effectively coordinate actions related to the administration of human resources activities, e. g. recruitment, placements, promotions, performance appraisals, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of United Nations rules and procedures • Define conditions of service, duties and responsibilities and privileges and entitlements under the Staff Rules and Regulations • Identify upcoming vacancies in coordination with client offices• • Support the preparation of vacancy announcements, review applications and provide a short-list to client offices • Arrange and conduct interviews with select candidates • Review recommendations on the selection of candidates by client offices • May serve as ex-officio in appointment and promotion bodies; prepare and present cases to these bodies • Assess training needs; identify, design and deliver training programmes to staff at all levels throughout the Office BUDGET AND FINANCE • Support the legislative process with the provision of input as and when required • Coordinate input related to staffing requirements GENERAL ADMINISTRATION • Review the adequacy of departmental space requirements • Oversee the identification of office technology needs and the maintenance of equipment, software and systems, coordinating enhancements as necessary • Perform other related work as required Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing development inside and outside the clients' environment in order to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timelines for deliveries of products or services to clients. Education

Advanced university degree (Master's degree or equivalent) in management, human resources, business administration, public administration, finance, accounting, law, or a related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, or related field is required. Experience with ERPs, such as SAP or PeopleSoft, is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of French is desirable. Knowledge of another official language of the United Nations is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Please note that this is a temporary job opening, open to internal and external candidates. The temporary position is available until 31 December 2020 and is financed by extrabudgetary sources. The selected candidate is expected to start as soon as possible.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions. • The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15. • Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. • For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1. • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. • The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Deadline for Application: 12 July 2020 More Information and Application details.