Administrative Officer/Contracts and Procurement “ESP”

Deadline: 22/12/2021

Duty station: Hanoi, Vietnam  

Main responsibilities: 

Under the supervision of the Program Team Leader of Finance & Admin and the C&P Coordinator, the  Administrative Officer – C&P is responsible to: 

  • Manage and monitor all contracts of the assigned project(s) within the Energy Support Programme  (ESP), including consultants, consulting companies and other service providers for different projects  of the Programme; follow up their respective implementation and monitor respective payments in  accordance with GIZ rules and regulations. 
  • Purchase materials and equipment for assigned project(s) of ESP in accordance with GIZ rules and  regulations. 
  • Ensure an effective flow of communication and information within the ESP as well as with colleagues  of the Contract and Procurement Section of the GIZ Country Office. 
  • Support and back-up other Admin Officers when required. 

Minimum requirements: 

  • A University Degree or equivalent in a relevant discipline such as finance and accounting, business  administration or public administration; 
  • At least 3-5 years of professional working experience in the area concerned; experience in a similar  position in a project/programme in international development cooperation is an asset; Strong experience in general administration and especially procurement and contracting; Full proficiency in information technologies as well as Vietnamese and English; good knowledge of  German would be a strong asset; 
  • Excellent management, communication and interpersonal skills;  
  • Dynamic, reliable and open-minded character having the willingness to excel and perform on a high level under pressure and tight deadlines;  
  • Willingness to travel nationally and internationally.  

Successful candidates will enjoy good working conditions with a friendly and creative working  environment, open corporate culture, competitive benefits and compensation and good policies of  training and development. 

Interested qualified candidates are invited to send the GIZ Application form in English, copies of relevant  certificates and references, either by email (to hr-giz@giz.de) or by post (to GIZ Office Hanoi, 6th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam)

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