Agency Coordination Assistant

Location: Bogota, Colombi

Organisation Name: UNHCR

Deadline: 16/11/2021 23:59 (Geneva Time)

Duties and Qualifications

DUTIES

- Provide secretarial support to the Inter-Agency unit and sector working groups, including drafting and reviewing meeting minutes, keeping recipients' list updated, drafting support materials for meetings, organize and provide logistic support including transportation and translation support, disseminate relevant information to an external audience, etc.

- Liaise with partners as requested.

- Support the Inter-Agency Coordinators in ensuring good communication between the working groups in the field and the national working groups through regular contacts with the field.

- Liaise with the information management colleagues for sector updates, checking consistency, providing documents to be posted etc.

- Support the sector coordinators in the review and extraction of the reporting of sector partners on activity info.

- Support other Inter-Agency functions, including: collecting and disseminating weekly schedules and work plans, organize and maintain IA calendar and other coordination tools, support outreach to partners on issues such as financial tracking, follow up with field offices on weekly distribution schedules and attend IA meetings and/or specific working groups where relevant (including minute taking), etc.

- Draft reports for clearance by the supervisor.

- Organize coordination meetings.

- Gather and analyze information from UNHCR, partners and media.

- Perform other related duties as required.

MINIMUM QUALIFICATIONS

Education & Professional Work Experience

Years of Experience / Degree Level

- Minimum 1-year relevant experience with High School Diploma; or Bachelor or equivalent or higher.

Certificates and/or Licenses

- Protection Learning Programme

Relevant Job Experience

Essential

- Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context.

Desirable

- Experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset.

Functional Skills

- IT-Computer Literacy

- DM-Database Design & Development

- CO-Drafting and Documentation

- EX-Experience in the corporate sector

(Functional Skills marked with an asterisk* are essential)

Competency Requirements

Core Competencies:

- Accountability

- Communication

- Organizational Awareness

- Teamwork & Collaboration

- Commitment to Continuous Learning

- Client & Result Orientation

Cross-Functional Competencies:

- Analytical Thinking

- Planning and Organizing

- Stakeholder Managemen

Language Requirements

- Knowledge of English and/or UN working language of the duty station (Spanish).

UNHCR Information

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff membé are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managẻial competencies and UNHCR core values of professionalism, integrity and respect for diversity.

To find out more information about UNHCR, please visit our website.

Closing Date 

If you wish to be considered for this vacancy, please submit your application in the link (please see at the end the Apply button) by 16th November 2021 at 23:59 (Geneva Time)

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